How To Fix GRANTMGMT635 - For budget scenario released/unreleased only unreleased budget is allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 635

• Message text: For budget scenario released/unreleased only unreleased budget is allowed

What causes this issue?

When the budget scenario in the splitting rules for budgeting is
unreleased/released, splitting rule elements for phase plan for grant
proposal and plan for grant application can only have a budget status
unreleased.

System Response

The entry is invalid and the system stops.

How to fix this error?

You must change the entry either in the splitting rule or in the
splitting rule element.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT635 - For budget scenario released/unreleased only unreleased budget is allowed ?

  The SAP error message GRANTMGMT635 indicates that there is an issue with the budget management in the context of grant management. Specifically, the error states that for a budget scenario that is either released or unreleased, only unreleased budgets are allowed. This typically occurs when there is an attempt to use a budget that has been released in a scenario where only unreleased budgets are permitted.
  Cause:
  
  Budget Status: The error is triggered when a transaction attempts to access or utilize a budget that has been released, while the system is configured to only allow unreleased budgets for that specific scenario.
  Configuration Settings: The settings in the budget management configuration may restrict the use of released budgets in certain scenarios, leading to this error.
  Transaction Type: The type of transaction being processed may not be compatible with released budgets, which can lead to this error message.
  
  Solution:
  
  
  Check Budget Status: Verify the status of the budget you are trying to use. If it is released, you may need to either:
  
  Change the budget status to unreleased if that is appropriate for your scenario.
  Use a different budget that is in an unreleased state.
  
  
  
  Review Configuration: Check the configuration settings in the SAP system related to budget management. Ensure that the settings align with your business requirements and that the scenario you are working with allows for the use of released budgets if that is necessary.
  
  
  Adjust Transaction: If the transaction you are trying to execute does not support released budgets, consider adjusting the transaction type or the parameters being used to ensure compliance with the budget management rules.
  
  
  Consult Documentation: Review SAP documentation or help resources related to grant management and budget scenarios to understand the specific requirements and limitations.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific system configuration and business processes.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on budget management scenarios.
  Transaction Codes: Familiarize yourself with transaction codes related to budget management (e.g., FMBB, FMAVC, etc.) to better navigate and manage budgets within SAP.
  User Roles and Authorizations: Ensure that the user executing the transaction has the necessary authorizations to access and modify budget statuses.
  
  By following these steps, you should be able to identify the cause of the GRANTMGMT635 error and implement a suitable solution.