How To Fix GRANTMGMT461 - Annual budget exceeded by &2 for document item &1

GRANTMGMT461 - Overview

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 461

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&.
Budget control raised this message for the following combination of
availability control ledger and control object (grant, fund, sponsored
program, sponsored class and budget validity period):
&V3&&V4&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT461 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message GRANTMGMT461 indicates that the annual budget for a specific grant or project has been exceeded. This message is part of the Grant Management module in SAP, which is used to manage budgets, expenditures, and reporting for grants and projects.
  
  Cause:
  The error occurs when a transaction (such as a purchase order, invoice, or expense) attempts to exceed the allocated budget for a specific grant or project. The message specifies:
  
  &1: The document item (e.g., a specific line item in a purchase order).
  &2: The amount by which the budget has been exceeded.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget:
  
  Check the budget allocation for the grant or project in question. Ensure that the budget is correctly set up and that the amounts are accurate.
  
  
  
  Adjust the Budget:
  
  If the budget needs to be increased to accommodate the additional expenses, you may need to request a budget adjustment or reallocation.