How To Fix GRANTMGMT460 - Annual budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 460

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& is exhausted
for the document item &V1&. Budget control raised this message for the
following combination of availability control ledger and control
object:
&V3&&V4&

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT460 - Annual budget of &2 exhausted for document item &1 ?

  The SAP error message GRANTMGMT460 indicates that the annual budget for a specific document item has been exhausted. This error typically occurs in the context of budget management within SAP, particularly when using the Grants Management module. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Budget Exhaustion: The primary cause of this error is that the allocated budget for the specified grant or project has been fully utilized. This means that no further expenditures can be processed against that budget for the current fiscal year.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or periods.
  Document Item Issues: The specific document item referenced may not have sufficient budget allocated to it, or it may be incorrectly linked to the budget.
  
  Solution:
  
  
  Review Budget Allocation:
  
  Check the budget allocation for the grant or project in question. Ensure that the budget has been set up correctly and that there are sufficient funds available.
  You can do this by navigating to the Grants Management module and reviewing the budget details for the relevant grant.
  
  
  
  Adjust Budget:
  
  If the budget has indeed been exhausted, you may need to request an increase in the budget allocation for the grant or project. This typically involves a formal process within your organization.
  If applicable, you can also consider reallocating funds from other budget lines if permitted.
  
  
  
  Check Document Item:
  
  Verify the specific document item mentioned in the error message. Ensure that it is correctly linked to the appropriate budget and that it has the necessary budget assigned to it.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budget management team. They can provide guidance on budget adjustments and the necessary approvals.
  
  
  
  Review Fiscal Year Settings:
  
  Ensure that the fiscal year settings are correct and that the budget is valid for the current period. Sometimes, budgets may be set to expire or may not roll over into the new fiscal year.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to check budget availability and make adjustments.
  Documentation: Refer to SAP documentation or your organization’s internal guidelines on budget management for more detailed procedures.
  User Roles: Ensure that you have the necessary permissions to view and modify budget information in SAP.
  
  By following these steps, you should be able to address the GRANTMGMT460 error and ensure that your budget management processes are functioning correctly.