How To Fix GRANTMGMT216 - Grant & has to be in "Award" or "Closing" phase; unable to post

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 216

• Message text: Grant & has to be in "Award" or "Closing" phase; unable to post

What causes this issue?

When you post to a grant, including posting of preaward costs, the grant
lifecycle status must be either <zk>Award</> or <zk>Closing</>. The
grant to which you are trying to post is in neither of these.

System Response

Unable to post.

How to fix this error?

Analyze your posting. If indeed you need to post to this grant, go to
the appropriate master record and change the status to <zk>Award</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT216 - Grant & has to be in "Award" or "Closing" phase; unable to post ?

  The SAP error message GRANTMGMT216 indicates that a grant is not in the appropriate phase for posting. Specifically, the message states that the grant must be in either the "Award" or "Closing" phase to allow for posting transactions. This error typically arises in the context of grant management within SAP, where grants are managed through various phases, each with specific rules and restrictions.
  Cause:
  The error occurs when you attempt to post a transaction (such as expenses or invoices) to a grant that is currently in a phase that does not permit posting. The phases of a grant can include:
  
  Preparation: Initial phase where the grant is being set up.
  Award: The grant has been officially awarded and is open for transactions.
  Closing: The grant is in the process of being closed, but still allows for final postings.
  Completed: The grant is fully closed and no further postings are allowed.
  
  If the grant is in the "Preparation" or "Completed" phase, for example, you will encounter this error when trying to post.
  Solution:
  To resolve the GRANTMGMT216 error, you can take the following steps:
  
  
  Check Grant Phase: Verify the current phase of the grant in question. You can do this by navigating to the grant management module in SAP and checking the status of the grant.
  
  
  Change Grant Phase: If the grant is in the wrong phase, you may need to change its status to "Award" or "Closing" if appropriate. This typically requires the necessary authorizations and may involve a formal process depending on your organization's policies.
  
  
  Consult with Grant Administrator: If you do not have the authority to change the grant phase, consult with the grant administrator or the person responsible for grant management in your organization. They can provide guidance on how to proceed.
  
  
  Review Posting Rules: Ensure that you are following the correct procedures for posting to grants. There may be specific rules or workflows that need to be adhered to.
  
  
  Documentation: Ensure that all necessary documentation is in place for the grant to be in the correct phase. This may include approvals, budgets, or other required information.
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for Grant Management for detailed information on grant phases and posting rules.
  User Roles and Authorizations: Ensure that you have the correct user roles and authorizations to view and change grant statuses.
  Training: If you are new to SAP Grant Management, consider undergoing training to better understand the system and its processes.
  
  By following these steps, you should be able to resolve the GRANTMGMT216 error and successfully post to the grant.