How To Fix GR485 - The standard layout is being edited by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 485

• Message text: The standard layout is being edited by another user

What causes this issue?

The standard layout is already being edited by another user.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR485 - The standard layout is being edited by another user ?

  The SAP error message GR485, which states "The standard layout is being edited by another user," typically occurs when multiple users attempt to edit the same layout or report in SAP at the same time. This can happen in various SAP modules, particularly in reporting tools like SAP Query or SAP Report Painter.
  Cause:
  
  Concurrent Editing: Another user has opened the same layout for editing, which locks the layout for other users.
  Session Issues: Sometimes, a previous session may not have been closed properly, leading to a lock on the layout.
  Authorization Issues: Users may not have the necessary permissions to edit the layout, leading to confusion about the lock.
  
  Solution:
  
  Check for Other Users: Confirm with your team if someone else is currently editing the layout. If so, you may need to wait until they finish.
  Release Locks: If you suspect that a session is still active but not being used, you can check for locks in the system:
  
  Use transaction code SM12 to view and delete any locks that may be held by your user ID or others.
  
  
  Log Out and Log Back In: Sometimes, simply logging out of SAP and logging back in can resolve session-related issues.
  Contact SAP Basis Team: If the issue persists, it may be necessary to contact your SAP Basis team to investigate further. They can check for any lingering locks or issues in the system.
  Permissions Check: Ensure that you have the necessary permissions to edit the layout. If not, you may need to request access from your system administrator.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE38 (for executing reports), SQ01 (for SAP Query), and SM12 (for lock entries).
  User Training: Ensure that all users are trained on how to properly open and close layouts to minimize the chances of concurrent editing.
  Documentation: Keep documentation on standard layouts and their usage to avoid confusion among users.
  
  By following these steps, you should be able to resolve the GR485 error and continue working with the standard layout in SAP.