How To Fix GR169 - No extract was found for the selection criteria entered

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 169

• Message text: No extract was found for the selection criteria entered

What causes this issue?

An extract is to be selected as a data source. The system could not
find an extract that fulfilled the selection conditions you entered.

System Response

The system re-imports data from the database.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR169 - No extract was found for the selection criteria entered ?

  The SAP error message GR169 ("No extract was found for the selection criteria entered") typically occurs in the context of the SAP system when trying to retrieve data from a specific extract or report, particularly in the area of inventory management or logistics. This error indicates that the system could not find any data that matches the selection criteria you provided.
  Causes:
  
  Incorrect Selection Criteria: The criteria you entered may not match any existing records in the database. This could be due to incorrect dates, material numbers, plant codes, or other parameters.
  Data Not Yet Extracted: If the data extraction process has not been run or completed, there may be no data available for the specified criteria.
  Authorization Issues: Lack of proper authorization to view the data can also lead to this error, as the system may not return any results if the user does not have the necessary permissions.
  Data Deletion: The data you are trying to access may have been deleted or archived, making it unavailable for the current selection.
  System Configuration: There may be issues with the configuration of the data extraction process or the related data sources.
  
  Solutions:
  
  Verify Selection Criteria: Double-check the selection criteria you entered. Ensure that all fields are filled out correctly and that the values are valid.
  Run Data Extraction: If applicable, ensure that the data extraction process has been executed. This may involve running a background job or a specific transaction to extract the necessary data.
  Check Authorizations: Ensure that you have the necessary authorizations to access the data. You may need to consult with your SAP security team to verify your permissions.
  Consult with IT Support: If you suspect that the data has been deleted or archived, consult with your IT support team or SAP Basis team to check the status of the data.
  Review Configuration: If you have access, review the configuration settings related to the data extraction process to ensure everything is set up correctly.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., MB51 for material documents, MC.9 for inventory analysis) that could be relevant to the error.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP documentation for the specific module you are working with (e.g., MM, SD) to understand the data extraction process better.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.