How To Fix GPSC620 - Creation/Change is invalid because period & is closed.

SAP Error Message - Details

• Message type: E = Error

• Message class: GPSC - PSC Application

• Message number: 620

• Message text: Creation/Change is invalid because period & is closed.

What causes this issue?

The entry created or changed is in a period that is already closed.

System Response

Send error message.

How to fix this error?

Cancel the request or change the date to a period that is open.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPSC620 - Creation/Change is invalid because period & is closed. ?

  The SAP error message GPSC620 indicates that an attempt was made to create or change a record in a closed period. This typically occurs in the context of financial or controlling modules where periods are defined for posting transactions, and once a period is closed, no further changes or postings can be made to that period.
  Cause:
  
  Closed Posting Period: The most common cause of this error is that the posting period you are trying to access has been closed in the system. This is often done at the end of a financial period (month, quarter, year) to prevent any further changes to financial data.
  Configuration Settings: The system may have specific settings that restrict changes to certain periods based on company policies or accounting standards.
  User Permissions: The user may not have the necessary permissions to make changes in a closed period.
  
  Solution:
  
  Check Posting Period Status: Verify the status of the posting period in question. You can do this by navigating to the relevant transaction (e.g., OB52 for controlling periods) and checking if the period is indeed closed.
  Open the Period: If it is necessary to make changes, you may need to temporarily open the period. This can be done by a user with the appropriate authorization. However, this should be done with caution and in accordance with company policies.
  Adjust User Permissions: If the user needs to make changes in closed periods regularly, consider reviewing and adjusting their permissions, if appropriate.
  Consult with Finance Team: If you are unsure about the implications of opening a closed period, consult with your finance or accounting team to ensure compliance with internal controls and accounting standards.
  
  Related Information:
  
  Transaction Codes: 
  
  OB52: To manage posting periods.
  FBV0: To reverse documents if necessary.
  
  
  Documentation: Review SAP documentation or help files related to period closing and posting periods for more detailed guidance.
  Audit Trail: Keep in mind that opening a closed period may have implications for audit trails and financial reporting, so it should be documented and justified.
  
  Best Practices:
  
  Regularly review and manage posting periods to avoid issues.
  Ensure that all users are trained on the implications of posting in closed periods.
  Implement a clear policy regarding the handling of closed periods to maintain data integrity and compliance. 
  
  Always ensure that any changes made to the system are in line with your organization's policies and procedures.