How To Fix GPDARCH126 - &1: Replenishment object cost balance is non-zero on grouping WBS element

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 126

• Message text: &1: Replenishment object cost balance is non-zero on grouping WBS element

What causes this issue?

Cost balance for replenishment objects &V1& is not zero.

System Response

Replenishment object &V1& and all subsequent replenishment objects are
ineligible for archiving.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH126 - &1: Replenishment object cost balance is non-zero on grouping WBS element ?

  The SAP error message GPDARCH126 indicates that there is a non-zero cost balance associated with a grouping Work Breakdown Structure (WBS) element when attempting to archive or perform a related operation. This typically occurs in the context of project management and financial accounting within SAP.
  Cause:
  
  Non-Zero Cost Balance: The primary cause of this error is that the specified grouping WBS element has associated costs that have not been fully settled or cleared. This means that there are still open transactions or postings that need to be addressed before the WBS element can be archived.
  Incomplete Settlements: If there are any unprocessed or incomplete settlements related to the WBS element, it can lead to a non-zero balance.
  Open Purchase Orders or Contracts: Open commitments or purchase orders linked to the WBS element can also contribute to a non-zero balance.
  
  Solution:
  To resolve the GPDARCH126 error, you can follow these steps:
  
  
  Check Cost Balances:
  
  Use transaction codes like CJI3 (Project Actual Line Items) or CJI5 (Project Actual/Commitment Line Items) to review the cost balances associated with the WBS element.
  Identify any outstanding costs or transactions that need to be addressed.
  
  
  
  Complete Settlements:
  
  Ensure that all costs related to the WBS element are settled. You can use transaction K settlement (e.g., KSU5 for settlement of internal orders) to settle any open costs.
  
  
  
  Clear Open Items:
  
  Review and clear any open items related to the WBS element. This may include clearing invoices, purchase orders, or any other financial transactions that are still pending.
  
  
  
  Review Commitments:
  
  Check for any open commitments or purchase orders linked to the WBS element. You can use transaction ME2K to review purchase orders by account assignment.
  
  
  
  Archive Settings:
  
  Ensure that the archiving settings for the project and WBS elements are correctly configured. This may involve checking the archiving object settings in transaction SARA.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or consult with your SAP support team for specific guidelines related to your organization's configuration and processes.
  
  
  
  Related Information:
  
  WBS Element: A WBS element is a component of a project that can be used to track costs and revenues. It is essential to ensure that all financial transactions related to the WBS element are complete before archiving.
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data volume. It is crucial to ensure that all relevant data is settled and cleared before archiving.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to resolve the GPDARCH126 error and successfully archive the relevant WBS element.