How To Fix GP857 - Resources already exist in the plan version (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 857

• Message text: Resources already exist in the plan version (see long text)

What causes this issue?

You selected the option "Reset and overwrite" when copying actual
values from fiscal year &V1& to plan version &V3& of fiscal year &V2&.
The system therefore resets and overwrites all those values in the plan
version that do not occur in the actual version. It also means that
those planning values that already existed are reset for the resources.

System Response

To prevent unwanted loss of data for resources, the system terminates
processing in the update run.

How to fix this error?

You can change the settings for this message in Customizing by
choosing: Controlling -> General Controlling ->
<DS:SIMG.SIMG_CFMENUORK3OBA5>Change Message Control</>. Enter the
following settings:
Enter "GP" as the application area.
For message 857, enter the desired message type for online processing.
To do this, use the following code:
Message type,,ID
Error message,,E
Note in window,,I
Warning,,W
No message,,-

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP857 - Resources already exist in the plan version (see long text) ?

  The SAP error message GP857 indicates that there are resources that already exist in the specified plan version. This typically occurs in the context of SAP's Project System (PS) or similar modules where resource planning is involved.
  Cause:
  The error GP857 usually arises when you attempt to add or modify resources in a planning version where those resources are already defined. This can happen due to:
  
  Duplicate Entries: You may be trying to add a resource that has already been assigned to the plan version.
  Incorrect Version: You might be working in a plan version that is not intended for the changes you are trying to make.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the system from allowing the addition of new resources.
  
  Solution:
  To resolve the GP857 error, you can take the following steps:
  
  
  Check Existing Resources: Review the resources already assigned to the plan version. You can do this by navigating to the relevant planning transaction and checking the resource assignments.
  
  
  Modify Existing Resources: If the resource you are trying to add already exists, consider modifying the existing resource instead of adding a new one.
  
  
  Use a Different Plan Version: If you are working in the wrong plan version, switch to the correct version where the resources need to be added.
  
  
  Delete Duplicate Entries: If there are duplicate entries that are not needed, you can delete them to free up space for new resources.
  
  
  Consult Long Text: The error message often has a long text that provides additional context or specific details about the issue. Make sure to check this for more insights.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to make changes to the plan version.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed guidance on resource planning and management.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder) or CJR2 (Change Project) to manage project resources effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the GP857 error and implement a suitable solution.