How To Fix GP713 - The planning record already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 713

• Message text: The planning record already exists

What causes this issue?

The CO interface has been preconfigured so that existing plan records
are not overwritten.
&v1& with the key
&v2&&v3&&v4&
should be transferred, but this record already exists.

System Response

Data is not updated.

How to fix this error?

Delete the related record in manual planning or set the "Reset and
overwrite" indicator when copying plan data.
&TECHNICAL-INFO&
SAPLKIPL, UPDATE_VALUES = SPACE

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP713 - The planning record already exists ?

  The SAP error message GP713, which states "The planning record already exists," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with personnel planning or organizational management. This error indicates that there is an attempt to create a planning record (such as a position, job, or employee record) that already exists in the system.
  Causes:
  
  Duplicate Entry: The most common cause is that a planning record with the same key (e.g., employee ID, position ID) already exists in the database.
  Incorrect Data Entry: Users may inadvertently enter data that matches an existing record.
  System Configuration: There may be issues with the configuration of the planning area or the way the system is set up to handle planning records.
  Data Migration Issues: If data has been migrated from another system, duplicates may have been created during the migration process.
  
  Solutions:
  
  
  Check Existing Records: Before creating a new planning record, check the existing records to ensure that the record you are trying to create does not already exist. Use transaction codes like PPOME (for organizational management) or other relevant transactions to search for existing records.
  
  
  Modify Existing Record: If a record already exists and needs to be updated, modify the existing record instead of creating a new one.
  
  
  Data Validation: Implement data validation checks in the user interface to prevent users from entering duplicate records.
  
  
  Review Configuration: If the issue persists, review the configuration settings in the system to ensure that they are set up correctly to handle planning records.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the planning area you are working with.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if you suspect a bug or system issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME, PPOSE, or others related to personnel planning and organizational management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that the user has the necessary authorizations to create or modify planning records.
  System Logs: Review system logs for additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the GP713 error and implement a suitable solution.