How To Fix GP687 - Period version &, client & not found

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 687

• Message text: Period version &, client & not found

What causes this issue?

Plan version &V1& is assigned to controlling area &V3&. However, it
does not exist in client &V2& (T009).

System Response

The equivalence number cannot be written to table COSL (periodic)
because the number of periods of the controlling area cannot be
determined.

How to fix this error?

Check controlling area &V3& or the plan versions created for client
&V2& in table T009. If a valid period version is assigned to
controlling area &V3&, the conversion can be repeated.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP687 - Period version &, client & not found ?

  The SAP error message GP687 ("Period version &, client & not found") typically occurs in the context of SAP's Global Payroll module. This error indicates that the system is unable to find a specific period version for the given client in the payroll configuration.
  Cause:
  
  Missing Configuration: The specified period version may not be defined in the system for the given client. This can happen if the configuration was not set up correctly or if it was deleted.
  Incorrect Client: The error may arise if the client number specified in the payroll processing does not match any existing configuration.
  Transport Issues: If the configuration was transported from another system, it may not have been transported correctly, leading to missing entries.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the period version.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in the SAP system (Transaction code: SPRO).
  Navigate to the relevant section for Global Payroll and check if the period version is defined for the client in question.
  If it is missing, you may need to create it or adjust the existing configuration.
  
  
  
  Verify Client:
  
  Ensure that you are working in the correct client. You can check the client number in the SAP GUI.
  If you are in the wrong client, switch to the correct one.
  
  
  
  Transport Check:
  
  If the configuration was recently transported, check the transport logs to ensure that the transport was successful and that all necessary objects were included.
  If there are issues, you may need to re-transport the configuration.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to access the payroll period version.
  If not, contact your SAP security team to grant the required permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to Global Payroll configuration for any specific instructions or updates that may be relevant.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (Customizing), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing).
  SAP Notes: Search for SAP Notes related to error GP687 in the SAP Support Portal for any known issues or patches.
  Documentation: Review the SAP Help Portal for Global Payroll configuration guides and best practices.
  
  By following these steps, you should be able to identify and resolve the cause of the GP687 error in your SAP system.