How To Fix GP591 - The master record for allocation cost element & was not found

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 591

• Message text: The master record for allocation cost element & was not found

What causes this issue?

The allocation cost element &V1& has been entered in the activity type
&V2&.
However, a valid master record for this allocation cost element was not
found for the last day of the planning period.

System Response

Processing was cancelled.

How to fix this error?

Correct the inconsistency by
recreating the allocation cost element &V1&, or
<DS:TRAN.KA06>Execute function</>
entering a different allocation cost type in the master record of
allocation element &V2&
<DS:TRAN.KA06>Execute function</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP591 - The master record for allocation cost element & was not found ?

  The SAP error message GP591 indicates that the system could not find the master record for the specified allocation cost element. This typically occurs in the context of cost allocation processes, such as when trying to allocate costs to cost centers or internal orders.
  Cause:
  
  Missing Master Record: The cost element specified in the error message does not have a corresponding master record in the system. This could be due to the cost element not being created or activated.
  Incorrect Cost Element: The cost element may have been incorrectly specified in the transaction or configuration.
  Data Consistency Issues: There may be inconsistencies in the data, such as missing entries in the relevant tables.
  Authorization Issues: The user may not have the necessary authorizations to access the cost element.
  
  Solution:
  
  
  Check Cost Element Configuration:
  
  Go to the transaction code KA03 (Display Cost Element) and check if the cost element exists.
  If it does not exist, you may need to create it using transaction code KA01 (Create Cost Element).
  
  
  
  Verify Master Record:
  
  Ensure that the master record for the cost element is properly set up. This includes checking the controlling area and ensuring that the cost element is assigned to the correct account type (primary or secondary).
  
  
  
  Review Allocation Configuration:
  
  Check the configuration settings for the allocation process to ensure that the cost element is correctly referenced.
  
  
  
  Check for Data Consistency:
  
  Run consistency checks or reports to identify any data issues that may be causing the error.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and use the cost element.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional context on the error and potential fixes.
  
  
  
  Related Information:
  
  Cost Elements: In SAP, cost elements are used to categorize costs and revenues. They can be classified as primary (directly linked to financial accounting) or secondary (used for internal cost allocation).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KA01 (Create Cost Element), KA02 (Change Cost Element), and KA03 (Display Cost Element).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in controlling (CO) to further investigate the problem.