How To Fix GP365 - Limit distribution key period

GP365 - Overview

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 365

• Message text: Limit distribution key period

What causes this issue?

You can define a distribution key for a maximum of 999 periods.
With calendar months, you can thus define the distribution key over a
period of 83 years, with calendar weeks, over a period of 19 years.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you have entered an incorrect period value. If the period
of the distribution sequence is exhausted, and you want to enter other
factors for the following year, delete the values of the first year in
the distribution sequence (i.e. enter factor 0) and select <ZH>Edit /
Suppress zero factors</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP365 - Limit distribution key period ?

  The SAP error message GP365, which states "Limit distribution key period," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with payroll or personnel administration. This error is related to the distribution of limits for certain key figures over a specified period, and it usually indicates that there is an issue with the configuration or data entry related to the distribution key.
  
  Cause:
  
  Incorrect Configuration: The distribution key may not be properly configured in the system, leading to inconsistencies in how limits are applied over time.
  Data Entry Errors: There may be incorrect or missing data in the relevant infotypes or payroll data that are causing the system to throw this error.
  Period Overlap: The defined periods for the distribution key may overlap or conflict with other entries, leading to ambiguity in how limits should be applied.
  Limit Exceeded: The actual values being processed may exceed the defined limits