How To Fix GP365 - Limit distribution key period

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 365

• Message text: Limit distribution key period

What causes this issue?

You can define a distribution key for a maximum of 999 periods.
With calendar months, you can thus define the distribution key over a
period of 83 years, with calendar weeks, over a period of 19 years.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you have entered an incorrect period value. If the period
of the distribution sequence is exhausted, and you want to enter other
factors for the following year, delete the values of the first year in
the distribution sequence (i.e. enter factor 0) and select <ZH>Edit /
Suppress zero factors</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP365 - Limit distribution key period ?

  The SAP error message GP365, which states "Limit distribution key period," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with payroll or personnel administration. This error is related to the distribution of limits for certain key figures over a specified period, and it usually indicates that there is an issue with the configuration or data entry related to the distribution key.
  Cause:
  
  Incorrect Configuration: The distribution key may not be properly configured in the system, leading to inconsistencies in how limits are applied over time.
  Data Entry Errors: There may be incorrect or missing data in the relevant infotypes or payroll data that are causing the system to throw this error.
  Period Overlap: The defined periods for the distribution key may overlap or conflict with other entries, leading to ambiguity in how limits should be applied.
  Limit Exceeded: The actual values being processed may exceed the defined limits for the specified period.
  
  Solution:
  
  Check Configuration: Review the configuration of the distribution key in the SAP system. Ensure that it is set up correctly and that the periods defined do not overlap.
  Review Data Entries: Go through the relevant infotypes (e.g., infotype 0008 for basic pay, infotype 0014 for recurring payments and deductions) to ensure that all data is entered correctly and that there are no missing entries.
  Adjust Limits: If the limits are being exceeded, consider adjusting the limits or the distribution key settings to accommodate the necessary values.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on configuring distribution keys and limits.
  Testing: After making changes, perform a test run of the payroll or relevant process to ensure that the error does not recur.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the GP365 error. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PE03 (Maintain Payroll Schema) to help troubleshoot the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the problem persists after following these steps, it may be beneficial to consult with an SAP HCM expert or your organization's SAP support team for further assistance.