How To Fix GP361 - Enter a different distribution key (non fiscal year-specific)

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 361

• Message text: Enter a different distribution key (non fiscal year-specific)

What causes this issue?

Distribution key &V1& is a distribution key that has not been created
for multiple-year planning in profitability analysis.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Call up distribution key maintenance from general ledger (GP32), cost
center accounting (KP82) or orders (KPH2).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP361 - Enter a different distribution key (non fiscal year-specific) ?

  The SAP error message GP361, which states "Enter a different distribution key (non fiscal year-specific)," typically occurs in the context of SAP's Public Sector Management (PSM) or similar modules where distribution keys are used for budget distribution or allocation.
  Cause:
  The error GP361 is triggered when a user attempts to use a distribution key that is specific to a fiscal year in a context where a non-fiscal year-specific key is required. This can happen in scenarios such as:
  
  Fiscal Year-Specific Keys: The distribution key you are trying to use is defined for a specific fiscal year, but the transaction or process you are executing requires a key that is valid across multiple fiscal years.
  Configuration Issues: The configuration of the distribution keys in the system may not align with the requirements of the transaction being processed.
  Data Entry Errors: Users may inadvertently select the wrong distribution key due to a misunderstanding of the available options.
  
  Solution:
  To resolve the GP361 error, you can take the following steps:
  
  
  Select a Different Distribution Key: Look for a distribution key that is not tied to a specific fiscal year. This may involve checking the configuration settings or consulting with your SAP administrator to identify valid keys.
  
  
  Review Configuration: If you have access to the configuration settings, review the distribution keys defined in the system. Ensure that there are non-fiscal year-specific keys available for use in the relevant transactions.
  
  
  Consult Documentation: Refer to SAP documentation or help resources related to distribution keys in your specific module (e.g., PSM). This can provide insights into how to properly configure and use distribution keys.
  
  
  User Training: If the issue is recurring due to user error, consider providing additional training or resources to help users understand the differences between fiscal year-specific and non-fiscal year-specific distribution keys.
  
  
  Contact Support: If the issue persists and you cannot find a suitable distribution key, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on distribution keys.
  Transaction Codes: Familiarize yourself with transaction codes related to budget distribution and configuration, such as OBBP (for defining distribution keys) or other relevant transaction codes in your SAP environment.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to access and modify distribution keys as needed.
  
  By following these steps, you should be able to resolve the GP361 error and continue with your SAP processes.