How To Fix GP358 - Period & is already defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 358

• Message text: Period & is already defined

What causes this issue?

You have tried to create a period for which a relative factor is already
defined.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP358 - Period & is already defined ?

  The SAP error message GP358 "Period & is already defined" typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with payroll or time management. This error indicates that the specified period has already been defined in the system, which can lead to conflicts or duplications in data entry.
  Cause:
  
  Duplicate Period Definition: The most common cause of this error is that the period you are trying to define or modify already exists in the system.
  Incorrect Configuration: There may be an issue with the configuration settings in the payroll or time management module that allows for overlapping or duplicate periods.
  Data Entry Error: The user may have inadvertently attempted to create a new period that matches an existing one.
  
  Solution:
  
  Check Existing Periods: Review the existing periods in the system to confirm if the period you are trying to define is already present. You can do this by navigating to the relevant configuration or transaction codes in SAP.
  Modify or Delete Existing Period: If the period is indeed already defined and you need to make changes, consider modifying or deleting the existing period if it is no longer needed.
  Use Unique Periods: Ensure that any new periods you are trying to create are unique and do not overlap with existing periods.
  Consult Documentation: Refer to SAP documentation or help files for specific instructions on managing periods in the HCM module.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP directly for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll), or others that pertain to your specific needs.
  Configuration Settings: Review the configuration settings in SPRO (SAP Project Reference Object) under the HCM module to ensure that periods are set up correctly.
  User Permissions: Ensure that you have the necessary permissions to create or modify periods in the system, as restrictions may lead to errors.
  
  By following these steps, you should be able to identify the cause of the GP358 error and implement a solution to resolve it.