How To Fix GMMASTERDATA221 - Billing Rule &1 (Categ &2) cannot be change to Billing Rule &3 (Categ &4)

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 221

• Message text: Billing Rule &1 (Categ &2) cannot be change to Billing Rule &3 (Categ &4)

What causes this issue?

In the Grant master, the billing rule for the grant has been changed. To
update the billing rule, the new rule must have the same invoicing
category specified in the old rule, otherwise a message will be raised.

System Response

An error message is raised and the billing rule is reset to its original
value.

How to fix this error?

Select a billing rule with the same invoicing category as specified in
the original rule.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA221 - Billing Rule &1 (Categ &2) cannot be change to Billing Rule &3 (Categ &4) ?

  The SAP error message GMMASTERDATA221 indicates that there is an issue with changing a billing rule in the context of the Grants Management (GM) module. This error typically arises when there is an attempt to change a billing rule from one category to another, which is not allowed due to certain constraints or conditions in the system.
  Cause:
  
  Incompatible Billing Rules: The billing rules you are trying to change between may not be compatible due to their categories. Each billing rule category may have specific conditions or requirements that prevent changes between them.
  Data Integrity Constraints: The system may have integrity checks that prevent changes to billing rules if they are linked to certain transactions or if they are in use.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the billing rules.
  Configuration Settings: There may be configuration settings in the SAP system that restrict changes to billing rules based on certain criteria.
  
  Solution:
  
  Check Compatibility: Review the billing rules and their categories to ensure that the change you are attempting is valid. Refer to the documentation or configuration settings to understand the relationships between different billing rule categories.
  Review Data Usage: Ensure that the billing rule you are trying to change is not currently in use or linked to any transactions that would prevent modification.
  Authorization Check: Verify that you have the necessary authorizations to make changes to billing rules. If not, contact your system administrator to obtain the required permissions.
  Consult Configuration: If you have access to the configuration settings, check if there are any restrictions set up for changing billing rules. You may need to consult with your SAP functional consultant or system administrator for assistance.
  Error Logs: Check the system logs for any additional error messages or warnings that may provide more context about the issue.
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the SAP documentation related to Grants Management and billing rules for a better understanding of how they function and the constraints involved.
  Community Forums: Consider checking SAP community forums or discussion boards for similar issues faced by other users and potential solutions they have found.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.