How To Fix GMCUSTOM012 - You try to substract a budget of &1 that exceeds already release value &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GMCUSTOM - Customizable Messages for Grants Management

• Message number: 012

• Message text: You try to substract a budget of &1 that exceeds already release value &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GMCUSTOM012 - You try to substract a budget of &1 that exceeds already release value &2 ?

  The SAP error message GMCUSTOM012 indicates that there is an attempt to subtract a budget amount that exceeds the already released value for a particular budget item. This typically occurs in the context of budget management within SAP, particularly in modules like SAP Controlling (CO) or SAP Project System (PS).
  Cause:
  The error arises when:
  
  You are trying to reduce the budget for a specific cost center, internal order, or project.
  The amount you are trying to subtract (denoted as &1 in the error message) is greater than the amount that has already been released (denoted as &2).
  This situation can occur due to incorrect budget planning, data entry errors, or changes in project scope that were not properly reflected in the budget.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget Data:
  
  Check the current budget and released values for the relevant cost center, internal order, or project.
  Ensure that the values you are working with are accurate and reflect the current financial situation.
  
  
  
  Adjust the Budget:
  
  If the subtraction amount is indeed correct and necessary, consider increasing the overall budget to accommodate the required changes.
  Alternatively, if the subtraction amount is incorrect, adjust it to a value that does not exceed the released budget.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about the budget figures, consult with the finance team or project managers to clarify the budgetary constraints and requirements.
  
  
  
  Check for Configuration Issues:
  
  If this error occurs frequently, it may be worth checking the configuration settings in SAP related to budget management to ensure they are set up correctly.
  
  
  
  Use Transaction Codes:
  
  Use relevant transaction codes (like CJ30 for Project Budgeting or KP06 for Cost Center Planning) to review and adjust budget entries.
  
  
  
  Documentation:
  
  Ensure that all changes to the budget are well-documented and approved by the necessary stakeholders to avoid future discrepancies.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management that might address this error.
  User Authorization: Ensure that you have the necessary authorizations to make changes to the budget.
  Training: If you are frequently encountering budget-related issues, consider additional training on SAP budgeting processes and best practices.
  
  By following these steps, you should be able to resolve the GMCUSTOM012 error and manage your budget effectively within SAP.