How To Fix GMBAPI036 - FM line item &1: commitment item &2 not maintained in sponsored class &3

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 036

• Message text: FM line item &1: commitment item &2 not maintained in sponsored class &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI036 - FM line item &1: commitment item &2 not maintained in sponsored class &3 ?

  The SAP error message GMBAPI036 indicates that there is an issue with a commitment item that is not maintained in the specified sponsored class. This error typically arises in the context of budget management and financial accounting, particularly when dealing with grants or sponsored projects.
  Cause:
  The error occurs when:
  
  A commitment item (which represents a specific type of expenditure or revenue) is being used in a financial transaction or budget entry.
  The commitment item is not properly configured or maintained in the system for the specified sponsored class (which categorizes the type of funding or project).
  This can happen if the commitment item was not assigned to the sponsored class during configuration or if there are changes in the configuration that have not been updated in the relevant areas.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for commitment items and sponsored classes in your SAP system.
  Ensure that the commitment item in question is properly assigned to the relevant sponsored class.
  
  
  
  Maintain Commitment Item:
  
  If the commitment item is not maintained for the sponsored class, you will need to add it. This can typically be done in the customizing settings (transaction code SPRO).
  Navigate to the relevant section for budget management or grants management and maintain the necessary relationships.
  
  
  
  Review Transaction Data:
  
  Check the transaction or document that triggered the error. Ensure that the commitment item and sponsored class are correctly specified.
  If there are any discrepancies, correct them in the transaction.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding the use of commitment items and sponsored classes.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO (for configuration), FMBB (for budget entry), or FMX1 (for commitment item maintenance) depending on your specific needs.
  User Roles: Ensure that you have the necessary authorizations to make changes to the configuration or to the financial documents.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial management within SAP.