How To Fix GMBAPI028 - Fund type of the document in line item & does not match the fund

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 028

• Message text: Fund type of the document in line item & does not match the fund

What causes this issue?

The funding type of the document (cost sharing or sponsor) does not
match the type of the fund (internal or external).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The fund in the line item should be of type "Internal" for cost sharing
documents and of type "External" for sponsor documents.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI028 - Fund type of the document in line item & does not match the fund ?

  The SAP error message GMBAPI028 indicates that there is a mismatch between the fund type of the document in the line item and the fund that is being referenced. This error typically occurs in the context of budgetary control and fund management within SAP, particularly when dealing with financial documents that involve funds.
  Cause:
  
  Fund Type Mismatch: The fund type defined in the line item of the document does not match the fund type associated with the fund being used. This can happen if the fund type is incorrectly assigned or if there are changes in fund management settings.
  Incorrect Document Entry: The document may have been entered with an incorrect fund or fund type, leading to inconsistencies.
  Configuration Issues: There may be configuration issues in the SAP system related to fund management or budgetary control settings.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies in fund types and their associations.
  
  Solution:
  
  Check Fund Type Configuration: Verify the configuration of the fund types in the SAP system. Ensure that the fund type associated with the document matches the fund type of the fund being referenced.
  Review Document Entry: Go back to the document entry and check the line items. Ensure that the correct fund and fund type are being used.
  Correct the Document: If the document has been entered incorrectly, it may need to be reversed or corrected. This could involve creating a new document with the correct fund type.
  Consult with SAP Basis or Functional Team: If the issue persists, it may be necessary to consult with the SAP Basis or functional team to review the configuration settings and ensure that everything is set up correctly.
  Check for Updates or Notes: Look for any SAP Notes or updates that may address this specific error message, as there may be patches or fixes available.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB50 (General Ledger), FBL1N (Vendor Line Items), or FBL3N (G/L Account Line Items) to review the documents and line items.
  Fund Management Documentation: Review SAP documentation related to Fund Management and Budgetary Control for best practices and configuration guidelines.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to create or modify documents related to fund management.
  
  By following these steps, you should be able to identify the cause of the GMBAPI028 error and implement a solution to resolve it.