How To Fix GMBAPI021 - FM budget line item number &1 of GM line item number &2 should be &3

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 021

• Message text: FM budget line item number &1 of GM line item number &2 should be &3

What causes this issue?

The Funds Management (FM) budget line item number of a Grants Management
(GM) line item number is different from the expected number in the
sequence.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The FM budget line item numbering of a given GM budget line item should
be sequential, starting from 1 and without gaps or duplicates.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI021 - FM budget line item number &1 of GM line item number &2 should be &3 ?

  The SAP error message GMBAPI021 typically occurs in the context of the Grants Management (GM) module when there is a discrepancy between the budget line item number and the expected value for a given GM line item. This error indicates that the budget line item number associated with a GM line item does not match the expected budget line item number.
  Cause:
  The error can be caused by several factors, including:
  
  Data Entry Errors: Incorrect manual entry of budget line item numbers during the creation or modification of GM line items.
  Configuration Issues: Misconfiguration in the budget structure or settings in the Grants Management module.
  Changes in Budget Structure: If the budget structure has been changed after the GM line item was created, it may lead to inconsistencies.
  Integration Issues: Problems with data integration between different modules (e.g., Financial Accounting and Grants Management) can lead to mismatches.
  
  Solution:
  To resolve the GMBAPI021 error, you can take the following steps:
  
  Verify Data Entry: Check the budget line item number entered for the GM line item. Ensure that it matches the expected value.
  Review Configuration: Examine the configuration settings in the Grants Management module to ensure that the budget structure is correctly defined.
  Check Budget Changes: If there have been recent changes to the budget structure, verify that all related GM line items are updated accordingly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and its implications.
  Use Transaction Codes: Utilize relevant transaction codes (e.g., GM transaction codes) to review and correct the line items.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to Grants Management, such as GM transaction codes for budget management and reporting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Forums: Engage with SAP community forums or user groups to see if others have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify the root cause of the GMBAPI021 error and implement the necessary corrections.