How To Fix GLT1401 - Partner field only allowed with zero balance fields

SAP Error Message - Details

• Message type: E = Error

• Message class: GLT1 - Split processor: Maintain control tables

• Message number: 401

• Message text: Partner field only allowed with zero balance fields

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GLT1401 - Partner field only allowed with zero balance fields ?

  The SAP error message GLT1401, which states "Partner field only allowed with zero balance fields," typically occurs in the context of financial postings, particularly when dealing with General Ledger (GL) accounts. This error indicates that the system has detected an inconsistency in the data being processed, specifically related to the use of partner fields in conjunction with non-zero balance fields.
  Cause:
  
  Partner Field Usage: The partner field is used to specify a business partner (like a vendor or customer) in financial transactions. However, it is only allowed when the balance of the account is zero. This is a restriction in SAP to ensure data integrity and proper accounting practices.
  Transaction Type: The error may arise when trying to post a transaction that involves a partner field while the account has a non-zero balance.
  Account Configuration: The configuration of the GL account may not allow for partner fields to be used unless the balance is zero.
  
  Solution:
  
  Check Account Balance: Before posting, ensure that the balance of the GL account is zero. If it is not, you may need to clear the balance or adjust the transaction accordingly.
  Review Transaction Data: Verify the data being entered in the transaction. Ensure that the partner field is only used when the balance is zero.
  Adjust Posting Logic: If you are using custom logic or programs to post transactions, ensure that they adhere to the rules regarding partner fields and account balances.
  Consult Configuration: If necessary, consult with your SAP configuration team to review the settings for the GL account in question. They may need to adjust the configuration to allow for the desired behavior.
  Use Alternative Posting Methods: If the partner field is not essential for the transaction, consider posting without it to avoid the error.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there are known issues or enhancements that can resolve the problem.
  Documentation: Review SAP documentation regarding GL account postings and the use of partner fields to ensure compliance with best practices.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., FB50 for general ledger postings) and their implications regarding partner fields.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further investigation.