How To Fix GLE_PER_ECS_ACP_VIM004 - Enter a key that has not already been used

SAP Error Message - Details

• Message type: E = Error

• Message class: GLE_PER_ECS_ACP_VIM - ACP Maintenance Screens

• Message number: 004

• Message text: Enter a key that has not already been used

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message GLE_PER_ECS_ACP_VIM004 - Enter a key that has not already been used ?

  The SAP error message GLE_PER_ECS_ACP_VIM004 with the description "Enter a key that has not already been used" typically occurs in the context of the SAP Vendor Invoice Management (VIM) module. This error indicates that the key (such as a document number or reference) you are trying to enter has already been used in the system, and the system does not allow duplicate entries for that particular key.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the key you are trying to enter (like an invoice number or reference number) already exists in the system.
  Configuration Issues: There may be specific configurations in the VIM settings that enforce unique keys for certain transactions.
  Data Migration Issues: If data has been migrated from another system, there may be conflicts with existing keys.
  
  Solution:
  
  Check Existing Entries: Verify if the key you are trying to enter already exists in the system. You can do this by searching for the key in the relevant transaction or report.
  Use a Unique Key: If the key is indeed already used, you will need to enter a different, unique key that has not been used before.
  Review Configuration: If you believe this is an error in the configuration, consult with your SAP administrator or technical team to review the settings related to key uniqueness in the VIM module.
  Data Cleanup: If this issue arose due to data migration, you may need to clean up the data to ensure that there are no duplicates.
  Consult Documentation: Refer to SAP documentation or support for specific guidelines related to the VIM module and handling unique keys.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes in VIM that may help you manage invoices and keys (e.g., MIRO for invoice verification).
  User Roles: Ensure that you have the appropriate permissions to enter or modify the keys in the system.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to resolve the error and continue with your work in the SAP system.