How To Fix GLE_ECS_AL032 - ECS item '&1' '&2' cannot be reversed; workflow is active

SAP Error Message - Details

• Message type: E = Error

• Message class: GLE_ECS_AL -

• Message number: 032

• Message text: ECS item '&1' '&2' cannot be reversed; workflow is active

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GLE_ECS_AL032 - ECS item '&1' '&2' cannot be reversed; workflow is active ?

  The SAP error message GLE_ECS_AL032 indicates that a specific ECS (Electronic Cash Settlement) item cannot be reversed because there is an active workflow associated with it. This error typically arises in the context of financial transactions where workflows are used to manage approvals or processing steps.
  Cause:
  The primary cause of this error is that the ECS item you are trying to reverse is currently part of an active workflow. Workflows in SAP are often used to ensure that certain processes are followed, and if an item is still in an active state, it cannot be reversed until the workflow is completed or terminated.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Workflow Status: 
  
  Navigate to the workflow management area in SAP to check the status of the workflow associated with the ECS item. You can use transaction codes like SWI1 (Work Item Selection) or SWI2_DIAG (Workflow Diagnosis) to find the relevant workflow instance.
  
  
  
  Complete or Terminate the Workflow:
  
  If you have the necessary permissions, you can either complete the workflow or terminate it if it is no longer needed. This will allow you to reverse the ECS item.
  If the workflow is pending approval, you may need to follow up with the approver to expedite the process.
  
  
  
  Consult with Workflow Administrator:
  
  If you do not have the necessary permissions to manage the workflow, consult with your SAP workflow administrator or the person responsible for managing workflows in your organization. They can assist in resolving the issue.
  
  
  
  Review Workflow Configuration:
  
  If this issue occurs frequently, it may be worth reviewing the workflow configuration to ensure it is set up correctly and that it aligns with your business processes.
  
  
  
  Documentation and Support:
  
  Refer to SAP documentation or support notes related to ECS and workflows for additional guidance. You can also reach out to SAP support if the issue persists.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1, SWI2_DIAG, and SWI6 (for workflow administration).
  Workflow Types: Understand the types of workflows that are implemented in your organization and their specific configurations.
  User Roles and Permissions: Ensure that you have the appropriate roles and permissions to manage workflows and ECS items.
  
  By following these steps, you should be able to address the error message GLE_ECS_AL032 and successfully reverse the ECS item once the workflow is no longer active.