How To Fix GK780 - Breakdown category &1 cannot be deleted - still in use!

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 780

• Message text: Breakdown category &1 cannot be deleted - still in use!

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK780 - Breakdown category &1 cannot be deleted - still in use! ?

  The SAP error message GK780 indicates that a breakdown category (identified by &1) cannot be deleted because it is still in use. This typically occurs in the context of SAP's Controlling (CO) module, particularly in the area of Activity-Based Costing (ABC) or Cost Center Accounting.
  Cause:
  The error arises when you attempt to delete a breakdown category that is currently assigned to one or more objects or transactions. This could include:
  
  Cost centers
  Internal orders
  Activity types
  Other cost objects
  
  If any of these objects are still referencing the breakdown category, SAP will prevent its deletion to maintain data integrity.
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Identify Usage: Determine where the breakdown category is being used. You can do this by:
  
  Checking the configuration settings in the relevant modules (e.g., Cost Center Accounting).
  Using transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items) to see if there are any postings related to the breakdown category.
  
  
  
  Remove References: Once you identify the objects that are using the breakdown category, you will need to:
  
  Remove or change the assignment of the breakdown category in those objects.
  This may involve adjusting settings in cost centers, internal orders, or other relevant areas.
  
  
  
  Delete the Breakdown Category: After ensuring that no objects are referencing the breakdown category, you can attempt to delete it again.
  
  
  Check for Customizations: If you have custom developments or enhancements, ensure that they are not holding references to the breakdown category.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OKB9 (Define Breakdown Categories)
  KSB1, KOB1 (to check for postings)
  
  
  
  Documentation: Review SAP documentation or help files related to Cost Center Accounting and Activity-Based Costing for more detailed information on breakdown categories.
  
  
  Consult SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  
  
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the dependencies before making changes in the production environment.
  
  
  By following these steps, you should be able to resolve the GK780 error and successfully delete the breakdown category.