How To Fix GK694 - Reported equity data: Overlapping items/subitems

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 694

• Message text: Reported equity data: Overlapping items/subitems

What causes this issue?

There is an overlap of items and subitems which you specified for when
reporting investee equity data for various activities. The overlap
occurs fo the following combination of activity and sequence number.
&V1&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Each combination of item and subitem can only be assigned to one
activity. Check your definition of the sets of items and subitems which
you specified for the above combination of activity and sequence
number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK694 - Reported equity data: Overlapping items/subitems ?

  The SAP error message GK694, which states "Reported equity data: Overlapping items/subitems," typically occurs in the context of financial reporting, particularly when dealing with equity data in the SAP system. This error indicates that there are overlapping entries in the equity data that are being reported, which can lead to inconsistencies in financial reporting.
  Cause:
  
  
  Overlapping Time Periods: The most common cause of this error is that there are multiple entries for the same item or subitem that cover overlapping time periods. For example, if two entries for the same equity item exist for the same date range, this will trigger the error.
  
  
  Incorrect Data Entry: Manual data entry errors can lead to overlapping items or subitems. This can happen if the same equity item is mistakenly entered multiple times with different values for the same reporting period.
  
  
  Configuration Issues: Sometimes, the configuration settings in the SAP system related to equity reporting may not be set up correctly, leading to overlaps.
  
  
  Solution:
  
  
  Review Equity Data: Check the equity data entries for the specific item or subitem that is causing the error. Look for overlapping date ranges and ensure that each entry has a unique time period.
  
  
  Adjust Time Periods: If you find overlapping entries, adjust the time periods so that each entry is distinct. This may involve changing the start and end dates of one or more entries.
  
  
  Data Cleanup: If there are duplicate entries, consider removing or consolidating them to ensure that each equity item is reported only once for each time period.
  
  
  Check Configuration: Review the configuration settings in the SAP system related to equity reporting. Ensure that they are set up correctly to prevent overlapping entries.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling equity data and reporting issues.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that deal with equity reporting, such as F.01 (Financial Statements) or S_ALR_87012301 (Equity Report).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the GK694 error in your SAP system.