How To Fix GK631 - Period &1, cons. grp &2: &3 totals records updated with report logic

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 631

• Message text: Period &1, cons. grp &2: &3 totals records updated with report logic

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK631 - Period &1, cons. grp &2: &3 totals records updated with report logic ?

  The SAP error message GK631 typically relates to issues in the context of financial accounting, particularly in the area of controlling (CO) and the processing of totals records. This error message indicates that there is a problem with the updating of totals records for a specific period and cost center group.
  Cause:
  The error message GK631 can be triggered by several factors, including:
  
  Data Inconsistencies: There may be inconsistencies in the data being processed, such as missing or incorrect entries in the relevant tables.
  Configuration Issues: Incorrect configuration settings in the controlling area or cost center accounting can lead to this error.
  Report Logic Errors: The logic used in the report that is being executed may not align with the expected data structure or may be referencing incorrect fields.
  Period Locking: The period in question may be locked for posting, preventing updates to the totals records.
  Authorization Issues: The user executing the report may not have the necessary authorizations to update the totals records.
  
  Solution:
  To resolve the GK631 error, consider the following steps:
  
  Check Data Consistency: Review the data for the specified period and cost center group to ensure that all necessary entries are present and correct.
  Review Configuration: Verify the configuration settings in the controlling area and ensure that they are set up correctly for the relevant cost center group.
  Examine Report Logic: If the error is occurring during the execution of a custom report, review the report logic to ensure it is correctly referencing the necessary fields and tables.
  Unlock Period: If the period is locked, consult with your finance team to determine if it can be unlocked for the necessary updates.
  Check Authorizations: Ensure that the user executing the report has the appropriate authorizations to perform the required actions.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to analyze the data related to the cost center or order.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common errors.
  Consult Documentation: Review the SAP documentation for controlling and financial accounting to understand the context of totals records and how they are updated.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and data setup in your SAP environment.