How To Fix GK625 - Form definition for totals item probably contains an error

GK625 - Overview

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 625

• Message text: Form definition for totals item probably contains an error

What causes this issue?

You are using a report with a form, which uses the characteristic
<DS:DE.FC_DDSUMIT>totals item</> in cells (or columns or rows).
However, you did not specify this characteristic in <ZH>all</> cells.
This will probably lead to erroneous results in the report.
Example: Say, you define a form with two columns. The first column is
restricted to <ZH>totals item</> "Fixed Assets", and the second column
is restricted to <ZH>item</> "Property, Plant and Equipment".

System Response

Processing will continue.
In the example, the second column may display a whole number that is a
multiple of the correct value.

How to fix this error?

If possible, change the definition of the form. If you use the totals
item in a cell definition, then you should do this in <ZH>all</> cells
in the form.
In the example, you could set the second column to the characteristic
totals item instead of the item. If totals item "Fixed Assets" includes
the item "Property, Plant and Equipment", you could then alternatively
specify the selection for the totals item in the second column, instead
of in the first column in the general selection area.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

GK625 - Details

• The SAP error message GK625, which states "Form definition for totals item probably contains an error," typically occurs in the context of SAP's financial reporting or document processing, particularly when dealing with forms that summarize financial data, such as invoices or financial statements.
  
  Cause:
  
  
  Form Definition Issues: The error often arises due to incorrect or incomplete definitions in the form used for displaying totals. This could be due to:
  
  Missing fields or incorrect field mappings in the form.
  Syntax errors in the form's layout or logic.
  Incompatibility between the form and the data being processed.
  
  
  
  Data Issues: If the data being processed does not match the expected format or structure defined in the form, it can lead to this error.
  
  
  Changes in Configuration: Recent changes in the configuration of the form or the underlying data structure can also trigger this error.
  
  
  
  Solution:
  
  
  Check Form Definition:
  
  Go to the SAP Smart Forms or SAPscript transaction (e.g., SMARTFORMS or SE71).
  Review the form