How To Fix GI536 - Document type has internal number range. Do not enter document number

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 536

• Message text: Document type has internal number range. Do not enter document number

What causes this issue?

An internal number is assigned for this document type, so you cannot
enter a document number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please do not enter a document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GI536 - Document type has internal number range. Do not enter document number ?

  The SAP error message GI536, which states "Document type has internal number range. Do not enter document number," typically occurs when you are trying to manually enter a document number for a document type that is configured to use an internal number range. In SAP, document types can be set up to either use internal number ranges (where the system automatically generates the document number) or external number ranges (where users can manually enter the document number).
  Cause:
  The error arises because:
  
  The document type you are working with is configured to use an internal number range.
  You are attempting to manually enter a document number instead of allowing the system to generate one.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Do Not Enter a Document Number: Simply leave the document number field blank. The system will automatically generate the document number when you save the document.
  
  
  Check Document Type Configuration:
  
  If you believe that the document type should allow manual entry of document numbers, you can check the configuration settings in the SAP system.
  Go to the transaction code OBAY (for document types) or SNRO (for number ranges) to review the settings for the specific document type.
  Ensure that the document type is set up correctly according to your business requirements.
  
  
  
  Consult with SAP Administrator: If you need to change the configuration to allow manual entry of document numbers, consult with your SAP administrator or someone with the necessary authorization to make changes to the number range settings.
  
  
  Review Documentation: Check the SAP documentation or help files related to document types and number ranges for more detailed information on how to configure them.
  
  
  Related Information:
  
  Internal Number Range: This means that the system generates the document number automatically, and users cannot input their own numbers.
  External Number Range: This allows users to manually enter document numbers, which can be useful in certain business scenarios.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OBD2: To configure document types.
  SNRO: To manage number ranges.
  
  
  
  By following these steps, you should be able to resolve the GI536 error and understand the underlying configuration of document types in SAP.