How To Fix GI535 - Document type has external number range. Enter document number

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 535

• Message text: Document type has external number range. Enter document number

What causes this issue?

An external number range is valid for the document type used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please enter a valid document number or use a different document type.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GI535 - Document type has external number range. Enter document number ?

  The SAP error message GI535 indicates that you are trying to post a document using a document type that has been configured to use an external number range. This means that the system expects you to manually enter a document number instead of automatically generating one.
  Cause:
  
  Document Type Configuration: The document type you are using is set to use an external number range. This is typically configured in the SAP system settings.
  Missing Document Number: When you attempt to post a document, you did not provide a document number, which is required for document types with external number ranges.
  
  Solution:
  
  Enter Document Number: When prompted with the error message, you need to manually enter a valid document number in the appropriate field. Ensure that the number you enter is within the defined range for that document type.
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object associated with the document type you are using.
  Verify that the number range is correctly defined and that you have not exhausted the available numbers.
  
  
  Change Document Type Configuration (if applicable):
  
  If you want to change the document type to use an internal number range instead, you can do this in the configuration settings. This typically requires access to the SAP Customizing Implementation Guide (IMG).
  Navigate to Financial Accounting (FI) > Financial Accounting Global Settings > Document > Document Number Ranges > Define Document Number Ranges.
  Change the settings for the specific document type to use an internal number range if that fits your business process.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: To check and manage number ranges.
  OBD4: To configure document types and their number ranges.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on document types and number range management.
  User Permissions: Ensure that you have the necessary permissions to enter document numbers or change configurations.
  
  If you continue to experience issues after following these steps, it may be helpful to consult with your SAP administrator or support team for further assistance.