How To Fix GG364 - Version '001' is not allowed for CO actual data

SAP Error Message - Details

• Message type: E = Error

• Message class: GG - Messages for FI-SL customizing

• Message number: 364

• Message text: Version '001' is not allowed for CO actual data

What causes this issue?

Version '001' is not allowed for CO actual data. This is because
version '000' in CO is converted to version '001' in FI-SL.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GG364 - Version '001' is not allowed for CO actual data ?

  The SAP error message GG364, which states "Version '001' is not allowed for CO actual data," typically occurs in the context of controlling (CO) when you are trying to post or process actual data using a version that is not permitted for that purpose. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Version Configuration: In SAP, versions are used to differentiate between different sets of data (e.g., actual vs. plan). Version '001' is often the standard version for actual data, but it may not be configured correctly in your system.
  Authorization Issues: The user may not have the necessary authorizations to use version '001' for CO actual data.
  Data Settings: The settings in the controlling area or the specific configuration for the version may restrict the use of version '001' for actual data postings.
  
  Solutions:
  
  
  Check Version Configuration:
  
  Go to the configuration settings for versions in the controlling area (Transaction code: OKKP).
  Ensure that version '001' is set up correctly for actual data. You may need to check the settings under "Versions" to see if it is allowed for actual postings.
  
  
  
  Review User Authorizations:
  
  Check if the user has the necessary authorizations to post actual data using version '001'. This can be done through transaction SU53 or by consulting with your security team.
  
  
  
  Use a Different Version:
  
  If version '001' is not allowed for actual data, consider using a different version that is configured for actual postings. You can check the available versions in the same configuration area.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to controlling versions to understand the implications of using different versions.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and authorizations, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OKKP: Configuration for controlling area settings.
  KSB1: Display actual line items for cost centers.
  KOB1: Display actual line items for orders.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  
  
  Training and Documentation: Ensure that users are trained on the proper use of versions in CO and understand the implications of using different versions for actual and planning data.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.