How To Fix GD_ARCHIV186 - Any archived FI-SL documents are not displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: GD_ARCHIV - Messages of Function Group GD_ARCHIV

• Message number: 186

• Message text: Any archived FI-SL documents are not displayed

What causes this issue?

The system cannot check whether FI-SL documents exist in the archive
for your selections. There is no suitable and active info structure.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To read the FI-SL documents from the archive, contact your system
administrator.

Procedure for System Administrators

To find out which info structures have to be active and created, see
the info for archiving object FI_SL_DATA (transaction SARA -> 'Read' ->
Goto -> Info).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GD_ARCHIV186 - Any archived FI-SL documents are not displayed ?

  The SAP error message GD_ARCHIV186 indicates that archived Financial Accounting (FI) Special Ledger (SL) documents are not being displayed. This can occur for several reasons, and understanding the cause is essential for finding a solution.
  Cause:
  
  Archiving Settings: The archiving settings for the FI-SL documents may not be configured correctly. This can prevent the system from retrieving archived documents.
  Authorization Issues: The user may not have the necessary authorizations to access archived documents.
  Incorrect Archive Object: The archive object used for the retrieval may not be correct or may not include the required documents.
  Database Issues: There may be issues with the database where the archived documents are stored, such as corruption or misconfiguration.
  Selection Criteria: The selection criteria used to retrieve the documents may be too restrictive, leading to no results being returned.
  
  Solution:
  
  
  Check Archiving Configuration:
  
  Verify the archiving configuration for FI-SL documents in transaction code SARA. Ensure that the correct archiving object is being used and that the documents are archived properly.
  
  
  
  Review User Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to access archived documents. This can be done using transaction code SU53 to analyze authorization issues.
  
  
  
  Validate Archive Object:
  
  Ensure that the correct archive object is being used for the retrieval of FI-SL documents. You can check this in the archiving settings.
  
  
  
  Check Database Connectivity:
  
  Ensure that the database where the archived documents are stored is accessible and functioning correctly. You may need to consult with your database administrator.
  
  
  
  Adjust Selection Criteria:
  
  Review and adjust the selection criteria used in the report or transaction to ensure that it is not too restrictive. Try broadening the date range or other filters to see if documents appear.
  
  
  
  Use Archive Information System:
  
  Utilize the Archive Information System (transaction code SARI) to check if the archived documents exist and can be accessed.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SU53: Authorization Check
  
  
  SAP Documentation: Refer to SAP Help Portal for detailed documentation on archiving processes and troubleshooting.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the GD_ARCHIV186 error and implement a solution to display the archived FI-SL documents.