How To Fix GD_ARCHIV187 - Documents linked to archived FI-SL documents are not displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: GD_ARCHIV - Messages of Function Group GD_ARCHIV

• Message number: 187

• Message text: Documents linked to archived FI-SL documents are not displayed

What causes this issue?

The system cannot check whether the selected FI-SL document is
available in the archive. There is no suitable and active info
structure.
If the selected FI-SL document has been completely archived, the
documents linked to this document will not be displayed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To read FI-SL documents from the archive, contact your system
administrator.

Procedure for System Administrators

To find out which info structures are active and have to be created,
see the info for archiving object FI_SL_DATA (transaction SARA ->
#Read# -> Goto -> Info).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GD_ARCHIV187 - Documents linked to archived FI-SL documents are not displayed ?

  The SAP error message GD_ARCHIV187 indicates that there are documents linked to archived Financial Accounting (FI) and Special Ledger (SL) documents that are not being displayed. This typically occurs when the system is unable to access the archived documents due to the archiving process.
  Cause:
  
  Archiving Process: The documents in question have been archived, and the system is unable to retrieve them because they are no longer in the active database.
  Missing Archive Information: The necessary archive information or links to the archived documents may not be correctly set up or may be missing.
  Authorization Issues: Users may not have the necessary authorizations to access archived documents.
  Incorrect Configuration: The configuration settings for document retrieval from the archive may not be correctly set.
  
  Solution:
  
  Check Archive Status: Verify if the documents are indeed archived. You can do this by checking the archive management in SAP.
  Access Archive: Ensure that the archive files are available and accessible. You may need to check the archive directory and ensure that the necessary files are present.
  Use Archive Information System: Utilize the Archive Information System (transaction SARA) to check the status of the archived documents and ensure that they are correctly linked.
  Authorization Check: Ensure that the user has the necessary authorizations to access archived documents. This may involve checking roles and permissions in the user profile.
  Reconfigure Archive Settings: If there are configuration issues, you may need to review and adjust the settings related to document archiving and retrieval.
  Consult Documentation: Refer to SAP documentation or notes related to archiving and document retrieval for specific guidance on resolving this issue.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists, consider reaching out to SAP support for further assistance, providing them with detailed information about the error and the steps you have already taken.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the GD_ARCHIV187 error message in SAP.