How To Fix GC828 - NOTE: document already contains & detail lines, maximum = 999

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 828

• Message text: NOTE: document already contains & detail lines, maximum = 999

What causes this issue?

The number of line items is technically limited to 999. This is the
total of lines that you can enter and the automatic line items
calculated by the system.
The latter result from the posting of
<GL:adjustment_to_net_income>adjustments to net income</> and possibly
of <GL:deferred_taxes>deferred taxes</>. Consequently, a maximum of 4
automatic line items can be added.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Remember the maximum number of line items allowed, since you can no
longer post documents when this number is reached.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC828 - NOTE: document already contains & detail lines, maximum = 999 ?

  The SAP error message GC828 indicates that a document you are trying to create or modify has exceeded the maximum limit of detail lines allowed, which is 999. This typically occurs in financial documents, such as invoices or journal entries, where there is a restriction on the number of line items that can be included.
  Cause:
  
  The primary cause of this error is that the document you are working with has already reached the maximum number of detail lines (999). This limit is set by the system to ensure performance and manageability of documents.
  
  Solution:
  
  
  Review Document Structure: Check the document to see if there are any unnecessary line items that can be removed or consolidated. This may involve combining similar line items or eliminating duplicates.
  
  
  Split the Document: If the document legitimately requires more than 999 line items, consider splitting it into multiple documents. For example, if you are processing multiple invoices, you can create separate invoices for different groups of line items.
  
  
  Check Configuration: In some cases, the limit may be configurable. Consult with your SAP administrator or technical team to see if there is a possibility to increase the limit, although this is generally not recommended due to performance implications.
  
  
  Use Batch Processing: If applicable, consider using batch processing techniques to handle large volumes of data in smaller, manageable chunks.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling large documents and any potential configuration options.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Performance Considerations: Be aware that increasing the limit of line items may lead to performance issues, so it is essential to evaluate the impact before making any changes.
  User Training: Ensure that users are trained on best practices for document creation to avoid hitting the line item limit in the future.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.