How To Fix GC036 - You are not authorized to access this control data

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 036

• Message text: You are not authorized to access this control data

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC036 - You are not authorized to access this control data ?

  The SAP error message GC036, which states "You are not authorized to access this control data," typically occurs when a user attempts to access certain data or perform actions in SAP for which they do not have the necessary authorizations. This can happen in various modules, including but not limited to SAP GRC (Governance, Risk, and Compliance), SAP ERP, and others.
  Cause:
  
  Authorization Issues: The most common cause of this error is that the user’s role does not include the necessary authorizations to access the specific control data.
  Missing Authorization Objects: The authorization objects required for accessing the control data may not be assigned to the user’s profile.
  Role Configuration: The roles assigned to the user may not be properly configured to include the necessary permissions.
  Data Sensitivity: The data being accessed may be sensitive, and access is restricted based on organizational policies.
  
  Solution:
  
  Check User Roles: Verify the roles assigned to the user in the SAP system. This can be done by navigating to transaction code SU01 (User Maintenance) and checking the roles assigned to the user.
  Review Authorization Objects: Identify the specific authorization objects that are required for accessing the control data. This can be done by consulting with your SAP security team or by reviewing the documentation for the specific transaction or module.
  Modify Roles: If the necessary authorizations are missing, the SAP security administrator should modify the user’s roles to include the required authorization objects. This can be done using transaction code PFCG (Role Maintenance).
  Testing: After making changes to the roles, have the user log out and log back in to see if the issue is resolved.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific module or transaction to understand the required authorizations better.
  
  Related Information:
  
  Transaction Codes: 
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Display Authorization Check (to analyze authorization failures)
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to the error message GC036.
  Security Audit: Conduct a security audit to ensure that users have the appropriate access levels and that roles are configured correctly.
  Training: Ensure that users are trained on the importance of authorization and the processes for requesting additional access if needed.
  
  If the issue persists after following these steps, it may be necessary to engage with your SAP support team or consult SAP's support resources for further assistance.