How To Fix GC037 - You do not have authorization to change the control data

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 037

• Message text: You do not have authorization to change the control data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GC037 - You do not have authorization to change the control data ?

  The SAP error message GC037, which states "You do not have authorization to change the control data," typically occurs when a user attempts to modify control data in the system but lacks the necessary authorizations to perform that action. This can happen in various SAP modules, such as SAP Controlling (CO) or SAP Financial Accounting (FI).
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to change control data. This could be due to missing roles or authorizations assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the specific transaction or data they are trying to access.
  Transaction Restrictions: Certain transactions may have restrictions based on user roles or profiles, preventing unauthorized changes.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction SU01 to view the user’s profile and roles.
  
  
  
  Review and Update Roles:
  
  Work with your SAP security team to review the roles assigned to the user. Ensure that the necessary authorization objects are included in the roles.
  Common authorization objects related to control data include:
  
  K_CCA (Controlling Area)
  K_CST (Cost Center)
  K_CCT (Cost Element)
  
  
  If the user needs to change control data, ensure that the relevant authorizations are granted.
  
  
  
  Testing:
  
  After updating the roles or authorizations, have the user log out and log back in to ensure that the changes take effect.
  Test the transaction again to confirm that the error has been resolved.
  
  
  
  Documentation and Training:
  
  Ensure that users are aware of the authorization requirements for specific transactions and data changes.
  Provide training or documentation on how to request additional authorizations if needed.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to error GC037. SAP frequently updates its documentation and may have specific notes addressing this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Authorization Check Analysis
  
  
  Security Audits: Regularly conduct security audits to ensure that users have the appropriate access levels and that there are no unnecessary authorizations granted.
  
  By following these steps, you should be able to resolve the GC037 error and ensure that users have the necessary authorizations to change control data in SAP.