How To Fix G9303 - There are open periods for company code & in the archiving period

SAP Error Message - Details

• Message type: E = Error

• Message class: G9 - Joint-Venture-Archiving

• Message number: 303

• Message text: There are open periods for company code & in the archiving period

What causes this issue?

The program checks the company codes concerned for open posting periods
in the period to be archived.
At least one company code (&V1&) was found for account type (or
"Masking") &V2& with existing open periods.
Account types are based on the following legend:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

| Value | Description
| ---------- | -------------------------------------
| + | Valid for all account types
| A | Assets
| C | CO-PA: Profitability analysis
| D | Accounts receivable
| G | Special Purpose Ledger
| K | Accounts payable
| M | Materials
| S | G/L Accounts

System Response

Archiving does not take place.

How to fix this error?

Close the relevant posting periods and/or check your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G9303 - There are open periods for company code & in the archiving period ?

  The SAP error message G9303 indicates that there are open periods for a specific company code during the archiving process. This error typically arises when you attempt to archive data for a company code that has open accounting periods, which is not allowed in SAP.
  Cause:
  The primary cause of this error is that the system has detected that there are open periods in the specified company code. Open periods are those accounting periods that have not been closed and can still be posted to. Archiving data for a company code with open periods can lead to inconsistencies in financial reporting and data integrity.
  Solution:
  To resolve the G9303 error, you can follow these steps:
  
  
  Check Open Periods:
  
  Go to the transaction code OB52 (Maintain Open and Closed Periods).
  Check the open periods for the relevant company code. You will see the periods that are currently open.
  
  
  
  Close Open Periods:
  
  If it is appropriate to do so, you can close the open periods. This is typically done at the end of a financial period (month, quarter, year).
  Ensure that all necessary postings have been completed before closing the periods.
  
  
  
  Adjust Archiving Settings:
  
  If you cannot close the periods (for example, if you are still in the process of posting), you may need to adjust your archiving strategy. Consider archiving data for other company codes that do not have open periods or wait until the periods are closed.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about closing periods or the implications of doing so, consult with your finance or accounting team to ensure that it aligns with your organization's financial policies.
  
  
  
  Retry Archiving:
  
  Once the open periods have been addressed, you can retry the archiving process.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB52: To maintain open and closed periods.
  SARA: To access the archiving administration.
  
  
  
  Archiving Objects:
  
  Ensure you are familiar with the specific archiving objects you are working with, as different objects may have different requirements regarding open periods.
  
  
  
  Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for archiving processes and policies.
  
  
  
  By following these steps, you should be able to resolve the G9303 error and successfully proceed with your archiving activities.