How To Fix G9301 - The fiscal year to be archived should be previous year or earlier

SAP Error Message - Details

• Message type: E = Error

• Message class: G9 - Joint-Venture-Archiving

• Message number: 301

• Message text: The fiscal year to be archived should be previous year or earlier

What causes this issue?

At least one company code (&V1&) was found for a fiscal year (&V2&)
with data that is less than one year old.
More specifically, the system checks the current system date and
calculates 1 year back for all fiscal years of the company codes
concerned. Based on the selection criteria, data would be archived that
is less the 1 fiscal years old.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G9301 - The fiscal year to be archived should be previous year or earlier ?

  The SAP error message G9301 indicates that there is an issue with the fiscal year you are trying to archive. Specifically, the error states that the fiscal year to be archived must be the previous year or earlier. This is a common restriction in SAP to ensure that only completed fiscal years are archived, preventing any potential data inconsistencies or issues with ongoing financial processes.
  Cause:
  
  Incorrect Fiscal Year Selection: You may be attempting to archive a fiscal year that is the current year or a future year, which is not allowed.
  Incomplete Closing Processes: The fiscal year you are trying to archive may not have been fully closed, meaning that there are still open transactions or postings that need to be completed.
  Configuration Issues: There may be configuration settings in your SAP system that are preventing the archiving of the selected fiscal year.
  
  Solution:
  
  
  Select the Correct Fiscal Year: Ensure that you are selecting a fiscal year that is the previous year or earlier. For example, if the current year is 2023, you should only be archiving data from 2022 or earlier.
  
  
  Complete Year-End Closing: Make sure that all necessary year-end closing activities have been completed for the fiscal year you are trying to archive. This includes ensuring that all financial statements are finalized and that there are no outstanding transactions.
  
  
  Check Configuration Settings: Review the configuration settings related to archiving in your SAP system. Ensure that the archiving settings are correctly set up to allow for the archiving of completed fiscal years.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on archiving processes and requirements.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Archiving Process: The archiving process in SAP is designed to remove data that is no longer needed for day-to-day operations, thereby improving system performance and managing database size.
  Fiscal Year Closing: It is important to follow the proper procedures for closing a fiscal year, which may include running specific reports, ensuring all transactions are posted, and performing reconciliations.
  Transaction Codes: Familiarize yourself with relevant transaction codes for archiving, such as SARA (Archive Administration) and others related to financial closing.
  
  By following these steps, you should be able to resolve the G9301 error and successfully archive the appropriate fiscal years in your SAP system.