How To Fix G4658 - Burden rate type & cannot be deleted , used in order &

SAP Error Message - Details

• Message type: E = Error

• Message class: G4 - EC-CS Consolidation

• Message number: 658

• Message text: Burden rate type & cannot be deleted , used in order &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message G4658 - Burden rate type & cannot be deleted , used in order & ?

  The SAP error message G4658 indicates that a burden rate type cannot be deleted because it is currently being used in an order. This typically occurs in the context of controlling (CO) modules, where burden rates are used to allocate overhead costs to cost objects such as production orders, internal orders, or projects.
  Cause:
  
  Active Usage: The burden rate type you are trying to delete is actively assigned to one or more orders or cost objects.
  Data Integrity: SAP prevents the deletion of burden rate types that are in use to maintain data integrity and ensure that cost calculations remain accurate.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Usage:
  
  Check which orders or cost objects are using the burden rate type. You can do this by running reports or using transaction codes like CO03 (Display Production Order) or KO03 (Display Order) to see if the burden rate is assigned.
  
  
  
  Remove Assignment:
  
  If you find that the burden rate type is assigned to an order, you will need to remove it from those orders. This may involve changing the order or cost object settings to no longer reference the burden rate type.
  
  
  
  Delete Burden Rate Type:
  
  Once the burden rate type is no longer in use, you can proceed to delete it. This is typically done in the configuration settings under the relevant controlling area.
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other dependencies or references to the burden rate type in other areas of the system, such as cost centers or internal orders.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KP26 (Change Plan Data for Cost Centers)
  KSB1 (Cost Centers: Actual Line Items)
  CJI3 (Project Actual Line Items)
  
  
  
  Documentation: Review SAP documentation or help files related to burden rates and cost allocation to understand the implications of deleting a burden rate type.
  
  
  Consult with Colleagues: If you are unsure about the impact of deleting a burden rate type, consult with your finance or controlling team to ensure that it will not disrupt any ongoing processes.
  
  
  Testing: If possible, test the deletion in a development or quality assurance environment before making changes in the production system.
  
  
  By following these steps, you should be able to resolve the G4658 error and successfully delete the burden rate type if it is no longer needed.