How To Fix G4656 - Burden rate type & cannot be deleted, used in project &

SAP Error Message - Details

• Message type: E = Error

• Message class: G4 - EC-CS Consolidation

• Message number: 656

• Message text: Burden rate type & cannot be deleted, used in project &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message G4656 - Burden rate type & cannot be deleted, used in project & ?

  The SAP error message G4656 indicates that a burden rate type cannot be deleted because it is currently in use in a project. This error typically arises in the context of project management and cost accounting within SAP, particularly when dealing with burden rates that are associated with cost elements in projects.
  Cause:
  
  In Use in Projects: The burden rate type you are trying to delete is actively being used in one or more projects. This means that there are cost allocations or calculations that reference this burden rate type.
  Data Integrity: SAP enforces data integrity rules to prevent the deletion of data that is still in use, which helps maintain the accuracy of financial reporting and project accounting.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Usage:
  
  Check which projects are using the burden rate type. You can do this by reviewing the project definitions or cost planning documents where the burden rate is applied.
  Use transaction codes like CJ20N (Project Builder) or CJI3 (Project Actual Line Items) to find references to the burden rate type.
  
  
  
  Remove References:
  
  Once you identify the projects using the burden rate type, you will need to either:
  
  Change the burden rate type in those projects to another valid type.
  Remove the burden rate type from the project if it is no longer needed.
  
  
  
  
  
  Delete the Burden Rate Type:
  
  After ensuring that the burden rate type is no longer in use, you can proceed to delete it. This is typically done in the configuration settings for burden rates, which can be accessed through transaction codes like SPRO (SAP Project Reference Object) and navigating to the relevant section for burden rates.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of deleting a burden rate type, consult your organization's documentation or SAP help resources to understand the impact on financial reporting and project accounting.
  
  
  
  Related Information:
  
  Burden Rate Types: These are used to allocate indirect costs to projects, which can include overhead, administrative costs, and other indirect expenses.
  Project Management in SAP: Understanding how project management works in SAP, including cost planning, budgeting, and reporting, is crucial for effectively managing burden rates.
  SAP Support: If you continue to face issues or if the burden rate type is critical to your operations, consider reaching out to SAP support or your internal SAP team for assistance.
  
  By following these steps, you should be able to resolve the G4656 error and manage your burden rate types effectively within SAP.