How To Fix G00642 - Differences between totals data and journal entries were found; see list

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 642

• Message text: Differences between totals data and journal entries were found; see list

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message G00642 - Differences between totals data and journal entries were found; see list ?

  The SAP error message G00642 indicates that there is a discrepancy between the totals data and the journal entries in the financial accounting module. This error typically arises during the reconciliation process or when running reports that aggregate financial data. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Data Inconsistency: The most common cause is that the totals data (which is usually derived from journal entries) does not match the actual journal entries recorded in the system. This can happen due to:
  
  Manual adjustments or corrections made to journal entries after the totals have been calculated.
  Data corruption or inconsistencies due to system errors or interruptions during posting.
  Missing or incomplete postings that have not been reflected in the totals.
  
  
  
  Posting Period Issues: If there are open or closed posting periods that are not aligned with the entries being processed, it can lead to discrepancies.
  
  
  Configuration Issues: Incorrect configuration in the financial accounting settings can also lead to mismatches between totals and journal entries.
  
  
  Solution:
  
  
  Run the Report for Details: The error message suggests checking the list for details. You can run the relevant report (e.g., transaction code FAGLL03 for general ledger) to identify the specific entries causing the discrepancy.
  
  
  Reconcile Totals and Journal Entries:
  
  Compare the totals data with the journal entries to identify the specific differences.
  Investigate any manual adjustments or corrections that may have been made after the totals were calculated.
  
  
  
  Repost or Adjust Entries: If discrepancies are found, you may need to repost or adjust the journal entries to ensure they match the totals data.
  
  
  Check Posting Periods: Ensure that the posting periods are correctly configured and that all relevant entries are posted in the correct periods.
  
  
  Use Transaction Codes: Utilize transaction codes like:
  
  FAGLB03: To display the line items for a specific account.
  FBL3N: To display the line items for G/L accounts.
  FAGLL03: To check the balances and line items in the new general ledger.
  
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the financial data to identify and rectify any inconsistencies.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address known issues related to this error.
  
  
  Related Information:
  
  Documentation: Review SAP documentation related to financial accounting and reconciliation processes.
  User Forums: Engage with SAP community forums or user groups to see if others have encountered similar issues and how they resolved them.
  SAP Support: If the issue persists and cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the G00642 error and implement a solution to resolve the discrepancies between totals data and journal entries.