How To Fix FY023 - Documents with final digit & are already being processed

SAP Error Message - Details

• Message type: E = Error

• Message class: FY - Payment Cards

• Message number: 023

• Message text: Documents with final digit & are already being processed

What causes this issue?

Documents in company code &V2&, G/L account &V3& and final digit &V1&
are already being processed in a settlement run.

System Response

The system refuses to process the same documents at the same time.

How to fix this error?

Change the final digits of the documents to be processed accordingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FY023 - Documents with final digit & are already being processed ?

  The SAP error message FY023, which states "Documents with final digit & are already being processed," typically occurs in the context of financial document processing, particularly when dealing with document postings or adjustments in the SAP system. This error indicates that there is a conflict because the system is trying to process a document that is already being processed or has been locked for processing by another transaction.
  Causes:
  
  Concurrent Processing: The document in question is being processed by another user or transaction. This can happen if multiple users are trying to post or modify the same document simultaneously.
  Locking Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. If a document is locked for processing, other attempts to access it will result in this error.
  Long-running Transactions: If a transaction takes a long time to complete, it may hold the lock on the document longer than expected, causing other transactions to fail.
  System Errors: Occasionally, system errors or bugs can lead to documents being incorrectly flagged as being processed.
  
  Solutions:
  
  Wait and Retry: If the document is being processed by another user, the simplest solution is to wait for that transaction to complete and then try again.
  Check for Locks: Use transaction code SM12 to check for any locks on the document. If you find a lock that should not be there (e.g., a user session that has been terminated), you may need to delete the lock entry.
  Identify the User: If you have access, you can identify which user is processing the document and communicate with them to resolve the issue.
  Transaction Monitoring: Use transaction codes like SM21 (System Log) or ST22 (Dump Analysis) to check for any system errors that might be causing the issue.
  System Restart: In some cases, a system restart may be necessary to clear any lingering locks or issues.
  Consult with Basis Team: If the issue persists, it may be necessary to consult with your SAP Basis team to investigate further, especially if it appears to be a systemic issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB02 (Change Document), and FB01 (Post Document) to navigate through document processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Training: Ensure that users are trained on proper document handling procedures to minimize the chances of concurrent processing issues.
  
  By following these steps, you should be able to resolve the FY023 error and continue with your document processing in SAP.