How To Fix FVD_DEFCAP004 - Posted receivables exist on/after the key date

SAP Error Message - Details

• Message type: E = Error

• Message class: FVD_DEFCAP - Deferral/Capitalization

• Message number: 004

• Message text: Posted receivables exist on/after the key date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FVD_DEFCAP004 - Posted receivables exist on/after the key date ?

  The SAP error message FVD_DEFCAP004 indicates that there are posted receivables that exist on or after a specified key date, which is preventing certain operations from being completed. This error typically arises in the context of financial transactions, particularly in the area of accounts receivable or cash management.
  Cause:
  The error occurs when you attempt to perform an action (like closing a period, executing a report, or processing a transaction) that requires all posted receivables to be cleared or settled before a certain key date. If there are outstanding receivables that have been posted on or after this key date, the system will not allow the operation to proceed.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Outstanding Receivables:
  
  Use transaction codes such as FBL5N (Customer Line Item Display) or FBL1N (Vendor Line Item Display) to check for any open items or posted receivables that are dated on or after the key date specified in the error message.
  
  
  
  Clear or Settle Receivables:
  
  If you find outstanding receivables, you will need to either clear them (e.g., through payment processing) or settle them (e.g., through adjustments or write-offs) before you can proceed with the operation that triggered the error.
  
  
  
  Adjust Key Date:
  
  If it is appropriate for your business process, you may consider adjusting the key date to a later date where no posted receivables exist. However, this should be done with caution and in accordance with your organization's financial policies.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to handle the outstanding receivables or the implications of clearing them, consult with your finance or accounting team for guidance.
  
  
  
  Check Configuration:
  
  In some cases, the configuration settings in SAP related to financial closing or period-end processing may need to be reviewed to ensure they align with your business processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing receivables, such as FB70 (Customer Invoice), F-28 (Post Incoming Payments), and F-32 (Clear Customer).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search the SAP Support Portal for specific notes that may address this error.
  Documentation: Review SAP documentation or user manuals related to accounts receivable and financial closing processes for additional context and best practices.
  
  By following these steps, you should be able to resolve the FVD_DEFCAP004 error and proceed with your financial operations in SAP.