How To Fix FTR_TRADE_REP028 - File name for DMS longer than 250 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: FTR_TRADE_REP - Trade Repository

• Message number: 028

• Message text: File name for DMS longer than 250 characters

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FTR_TRADE_REP028 - File name for DMS longer than 250 characters ?

  The SAP error message FTR_TRADE_REP028 indicates that the file name for the Document Management System (DMS) exceeds the maximum allowed length of 250 characters. This error typically occurs when attempting to upload or manage documents in SAP that have file names longer than the specified limit.
  Cause:
  
  The primary cause of this error is that the file name you are trying to use exceeds the 250-character limit set by SAP for DMS file names. This can happen if the file name is too descriptive or if it includes unnecessary information.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Rename the File: Shorten the file name to ensure it is less than 250 characters. Focus on using concise and relevant naming conventions.
  
  
  Use Abbreviations: If the file name contains long words or phrases, consider using abbreviations or acronyms to reduce the length.
  
  
  Remove Unnecessary Information: Eliminate any redundant or non-essential parts of the file name. For example, remove dates, version numbers, or other details that can be stored in metadata instead.
  
  
  Check for Path Length: Ensure that the entire path (including folder names) does not contribute to exceeding the character limit. If the path is long, consider moving the file to a directory with a shorter path.
  
  
  Test with a Shorter Name: After renaming the file, try uploading it again to see if the error persists.
  
  
  Related Information:
  
  SAP DMS Documentation: Review the SAP documentation related to DMS for best practices on file naming conventions and limitations.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates regarding file name limitations in DMS.
  System Configuration: If you frequently encounter this issue, consider discussing with your SAP Basis or technical team to see if there are any system configurations or enhancements that can be made to accommodate longer file names, although this may not be standard practice.
  
  By following these steps, you should be able to resolve the FTR_TRADE_REP028 error and successfully manage your documents in SAP DMS.