How To Fix FTR0256 - Correspondence planned record created manually is deleted in background

SAP Error Message - Details

• Message type: E = Error

• Message class: FTR0 - Treasury: Financial Transaction

• Message number: 256

• Message text: Correspondence planned record created manually is deleted in background

What causes this issue?

Before business transaction &V1& was changed and/or deleted, at least
one correspondence planned record (correspondence type: &V2&) was
created manually. Delete it in the current processing step for
consistency reasons.

How to fix this error?

Create the manual correspondence planned record again, if necessary, or
execute the correspondence function before you change the transaction,
provided that the change is does not affect the correspondence.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FTR0256 - Correspondence planned record created manually is deleted in background ?

  The SAP error message FTR0256 indicates that a correspondence planned record, which was created manually, has been deleted in the background. This error typically arises in the context of the SAP Treasury and Risk Management module, particularly when dealing with financial transactions and their associated correspondence.
  Cause:
  
  Manual Deletion: The correspondence record may have been manually deleted by a user or through a batch job that processes records in the background.
  Data Consistency Issues: There may be inconsistencies in the data, such as missing or incorrect references to the correspondence record.
  Background Job Processing: A background job that processes correspondence records may have deleted the record due to certain conditions being met (e.g., archiving, cleanup processes).
  Configuration Issues: Incorrect configuration settings in the system may lead to unintended deletions of correspondence records.
  
  Solution:
  
  Check Background Jobs: Review the background jobs that are scheduled to run in your SAP system. Look for any jobs that may be responsible for deleting correspondence records and check their logs for any errors or warnings.
  Recreate the Record: If the correspondence record is essential, you may need to recreate it manually. Ensure that all necessary data is correctly entered.
  Data Consistency Check: Perform a data consistency check to ensure that all related records are intact and that there are no orphaned entries.
  Review User Actions: Check if any users have manually deleted the record and ensure that proper authorization and processes are in place to prevent accidental deletions.
  Configuration Review: Review the configuration settings related to correspondence records in the SAP system. Ensure that the settings align with your business processes and do not lead to unintended deletions.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FTR_CREATE (to create correspondence) and FTR_DISPLAY (to view existing correspondence).
  Documentation: Refer to the SAP documentation for Treasury and Risk Management for detailed information on managing correspondence records.
  Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with detailed information about the error and the context in which it occurred.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to prevent it from recurring.