How To Fix FR139 - Name of the OS/2 or DOS files should have the format OTYY(old)/OPYY(new)

SAP Error Message - Details

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 139

• Message text: Name of the OS/2 or DOS files should have the format OTYY(old)/OPYY(new)

What causes this issue?

The Spanish tax authorities stipulate that the name of the file on disk
takes the form OTYY (old)/OPYY (new), in which YY is replaced by the
last two digits of the year to be reported.
Thus the file for the 1993 annual sales report would be called OT93
(old)/OP93 (new).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FR139 - Name of the OS/2 or DOS files should have the format OTYY(old)/OPYY(new) ?

  The SAP error message FR139 indicates an issue with the naming convention of OS/2 or DOS files in the context of SAP. This error typically arises when the file names do not conform to the expected format, which is specified as OTYY for old files and OPYY for new files, where YY represents the last two digits of the year.
  Cause:
  The error occurs when:
  
  The file names do not follow the required naming convention (e.g., they may be missing the "O" prefix or the year format).
  There may be a mismatch between the expected file names and the actual files present in the system.
  The system is trying to access or process files that are incorrectly named or formatted.
  
  Solution:
  To resolve the FR139 error, you can take the following steps:
  
  
  Check File Names: Verify that the file names in the specified directory conform to the required format:
  
  For old files: OTYY (e.g., OT23 for the year 2023)
  For new files: OPYY (e.g., OP23 for the year 2023)
  
  
  
  Rename Files: If you find any files that do not match the required naming convention, rename them accordingly. Ensure that the prefix and year format are correct.
  
  
  File Location: Ensure that the files are located in the correct directory where the SAP system expects to find them.
  
  
  Check Configuration: Review any configuration settings related to file handling in your SAP system to ensure they are set up correctly.
  
  
  Consult Documentation: Refer to SAP documentation or support resources for any specific guidelines related to file naming conventions in your version of SAP.
  
  
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  
  Related Information:
  
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  Version Specifics: Be aware that the naming conventions and error messages may vary slightly depending on the version of SAP you are using, so ensure you are referencing the correct documentation for your version.
  
  By following these steps, you should be able to resolve the FR139 error and ensure that your OS/2 or DOS files are correctly named and accessible by the SAP system.