How To Fix FQ204 - Document & & & has been cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: FQ - Payment Requests and Payment Program

• Message number: 204

• Message text: Document & & & has been cleared

What causes this issue?

Document &V1& &V2& &V3& has been cleared. You therefore cannot change
it.

System Response

Changing is not possible.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FQ204 - Document & & & has been cleared ?

  The SAP error message FQ204 indicates that a document has been cleared, meaning that the financial transaction associated with that document has been settled or reconciled. This typically occurs in the context of accounts receivable or accounts payable when payments are made against invoices, and the system marks the document as cleared.
  Cause:
  
  Clearing Process: The document in question has been cleared through a payment or reconciliation process. This can happen automatically during the payment run or manually when a user clears an invoice against a payment.
  Document Status: The document may have been cleared in a previous transaction, and any further attempts to process it (like trying to post a new transaction against it) will result in this error.
  Incorrect Document Reference: The document number being referenced may not exist or may have been incorrectly entered.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. You can do this by using transaction codes like FB03 (Display Document) to see if the document is indeed cleared.
  Review Clearing Entries: If the document has been cleared, check the clearing entries to understand how and when it was cleared. This can be done using transaction FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display).
  Use Correct Document: If you are trying to post a new transaction, ensure that you are using the correct document number that has not been cleared.
  Reopen Document: If necessary and if your business process allows it, you may need to reverse the clearing. This can be done using transaction FBD2 (Reverse Document) or similar, depending on your specific requirements and configurations.
  Consult with Finance Team: If you are unsure about the implications of reversing a cleared document, consult with your finance team or SAP support for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03, FBL1N, FBL5N, and FBD2 for document display and reversal.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to view or modify the documents in question.
  Documentation: Review your organization's documentation on financial processes to understand how clearing is handled and any specific procedures that need to be followed.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.