How To Fix FQ203 - Resetting cleared items with reversal not possible: & & &

SAP Error Message - Details

• Message type: E = Error

• Message class: FQ - Payment Requests and Payment Program

• Message number: 203

• Message text: Resetting cleared items with reversal not possible: & & &

What causes this issue?

There is an entry in table PAYRQ or in table PAYBU for clearing
document &V1& &V2& &V3&.

System Response

Resetting cleared items is only possible without reversal.

How to fix this error?

Reset the cleared items without reversing the clearing document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FQ203 - Resetting cleared items with reversal not possible: & & & ?

  The SAP error message FQ203, which states "Resetting cleared items with reversal not possible: & & &", typically occurs in the context of financial transactions, particularly when dealing with cleared items in accounts receivable or accounts payable. This error indicates that there is an issue with reversing a cleared item, which is not allowed under certain conditions.
  Cause:
  
  Cleared Items: The error arises when you attempt to reset or reverse a cleared item that has already been settled. Cleared items are those that have been reconciled, meaning that the payment has been matched with the invoice.
  Reversal Restrictions: SAP has built-in restrictions that prevent the reversal of cleared items to maintain the integrity of financial data. This is to ensure that once a transaction is cleared, it cannot be altered or reversed without proper procedures.
  Document Status: The document may be in a status that does not allow for reversal, such as being part of a closed period or having been posted to a different ledger.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to reverse. Ensure that it is not in a closed period or that it has not been archived.
  Use Alternative Methods: If you need to correct a cleared item, consider using alternative methods such as:
  
  Manual Adjustment: Create a new document to adjust the amounts instead of reversing the cleared item.
  Reopen Period: If necessary and permissible, you may consider reopening the accounting period to allow for the reversal, but this should be done with caution and in accordance with your organization's policies.
  
  
  Consult with Finance Team: Engage with your finance or accounting team to understand the implications of reversing cleared items and to explore the best course of action.
  SAP Notes and Documentation: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide specific solutions or patches.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL1N (Vendor Line Item Display), FBL5N (Customer Line Item Display), and FBRA (Reset Cleared Items) to manage and review cleared items.
  User Authorizations: Ensure that you have the necessary authorizations to perform actions on cleared items, as restrictions may also be due to user permissions.
  Training and Best Practices: Consider training sessions or best practice guidelines for handling cleared items and reversals in SAP to avoid similar issues in the future.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a professional with expertise in SAP financial modules.