How To Fix FQ125 - Change not possible: document already posted

SAP Error Message - Details

• Message type: E = Error

• Message class: FQ - Payment Requests and Payment Program

• Message number: 125

• Message text: Change not possible: document already posted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FQ125 - Change not possible: document already posted ?

  The SAP error message FQ125 ("Change not possible: document already posted") typically occurs when you attempt to make changes to a financial document that has already been posted in the system. This is a common scenario in SAP, especially in modules like Financial Accounting (FI) or Controlling (CO), where once a document is posted, it is considered final and cannot be altered.
  Cause:
  
  Document Status: The document you are trying to change has already been posted, meaning it has been finalized in the system.
  Posting Period: The document may belong to a closed posting period, which restricts any changes to it.
  Document Type Restrictions: Certain document types may have restrictions on changes after posting.
  User Authorizations: The user may not have the necessary authorizations to make changes to posted documents.
  
  Solution:
  
  
  Reverse the Document: If you need to make changes, you can reverse the posted document. This is done by creating a reversal document that negates the effects of the original document. After reversing, you can create a new document with the correct information.
  
  Use transaction codes like FB08 (for reversing accounting documents) or FBRA (for reversing a document with a reference).
  
  
  
  Check Posting Period: Ensure that the posting period is open. If the period is closed, you may need to open it temporarily (if allowed by your organization's policies) to make necessary adjustments.
  
  
  Consult with Your SAP Administrator: If you believe you should be able to make changes, consult with your SAP administrator or support team to check your user authorizations and any specific configurations that may be affecting your ability to change the document.
  
  
  Use Change Documents: If the changes are minor and do not require a full reversal, check if there are options to create change documents or adjustments that do not involve altering the original posted document.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FB08: Reverse Document
  FBRA: Reverse Document with Reference
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  SAP Notes: Check SAP Notes for any specific issues or patches related to your version of SAP that might address this error.
  
  
  Documentation: Review SAP documentation or training materials related to document posting and reversal processes to understand the implications of these actions.
  
  
  By following these steps, you should be able to address the FQ125 error and manage your financial documents effectively in SAP.