How To Fix FPRL065 - Cannot reverse/clear document &; document is in approval

SAP Error Message - Details

• Message type: E = Error

• Message class: FPRL - Payment Release List Messages

• Message number: 065

• Message text: Cannot reverse/clear document &; document is in approval

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FPRL065 - Cannot reverse/clear document &; document is in approval ?

  The SAP error message FPRL065 indicates that you are trying to reverse or clear a document that is currently in an approval process. This typically occurs in the context of financial documents, such as invoices or payment requests, where the document has not yet been fully approved or processed.
  Cause:
  
  Document Status: The document you are trying to reverse or clear is still pending approval. This means that it is locked for changes until the approval process is completed.
  Workflow Configuration: The document may be part of a workflow that requires certain approvals before any modifications can be made.
  User Permissions: The user attempting to reverse or clear the document may not have the necessary permissions to perform this action while the document is in an approval state.
  
  Solution:
  
  Check Document Status: Verify the status of the document in the approval workflow. You can do this by navigating to the document in question and checking its approval status.
  Complete Approval Process: If you have the necessary permissions, you may need to either approve the document or wait for the approval to be completed by the designated approver.
  Contact Approver: If you are not the approver, contact the person responsible for approving the document to expedite the process.
  Review Workflow Settings: If this is a recurring issue, review the workflow settings to ensure that they align with your business processes. You may need to adjust the workflow to allow for reversals or clearances under certain conditions.
  User Permissions: Ensure that the user attempting the reversal has the appropriate permissions to perform actions on documents in the approval process.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FB03 (Display Document) to check the document status or SWI1 (Work Item Selection) to view the workflow items.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Refer to SAP documentation regarding document management and approval workflows for more detailed information on handling such scenarios.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial processes within SAP.