How To Fix FOT_B2A423 - Declaration for company code &1 is currently locked by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: FOT_B2A - Messages Administration Report Electronic Data Transmission

• Message number: 423

• Message text: Declaration for company code &1 is currently locked by user &2

What causes this issue?

You have chosen the update of data for the electronic VAT declaration.
However, user &V2& has locked the reported data for company code &V1& of
reporting period &V3& in another transaction.

System Response

The system cannot execute the VAT settlement within electronic
communication with authorities.

How to fix this error?

DEFINE &USER& = &V2&
INCLUDE MESSAGE_ENQUEUE_USER OBJECT DOKU ID TX
Check which user is locking the requested transaction. Lock object: <EX>
E_FOTDECLS</>
In the SAP menu, choose <LS>Tools</> -> <LS>Administration</> -> <LS>
Monitor</> -> <LS>Lock Entries</> (transaction: SM12)

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FOT_B2A423 - Declaration for company code &1 is currently locked by user &2 ?

  The SAP error message FOT_B2A423 indicates that a declaration for a specific company code is currently locked by another user. This typically occurs in the context of financial reporting or tax declarations where multiple users may attempt to access or modify the same data simultaneously.
  Cause:
  
  User Locking: Another user is currently processing or has opened the declaration for the specified company code, which prevents other users from making changes or accessing it.
  Session Timeout: A previous session may not have been properly closed, leaving the declaration locked.
  System Error: Occasionally, system errors or crashes can lead to locks that do not release properly.
  
  Solution:
  
  Wait and Retry: If the lock is temporary, waiting for the other user to finish their work may resolve the issue. You can try again after some time.
  Identify the Locking User: Use transaction code SM12 to check for locked entries. You can see which user is holding the lock and the specific object that is locked.
  Contact the Locking User: If possible, communicate with the user who has the lock to understand their timeline for completing their work.
  Release the Lock: If the locking user is unavailable and you have the necessary authorizations, you can manually release the lock in transaction SM12. However, this should be done with caution, as it may lead to data inconsistencies if the other user is still working on the declaration.
  Check for Background Jobs: Sometimes, background jobs may also hold locks. Check if any jobs are running that might be causing the lock.
  System Administrator: If the issue persists, contact your SAP system administrator for further assistance. They may need to investigate deeper into the system logs or configurations.
  
  Related Information:
  
  Transaction Codes: 
  
  SM12: To view and manage lock entries.
  SM21: To check system logs for any related errors or warnings.
  SU01: To check user details and roles.
  
  
  Documentation: Refer to SAP Help documentation for more details on handling locks and user sessions.
  Best Practices: Encourage users to properly log out of sessions and to communicate when they are working on shared data to minimize locking issues.
  
  By following these steps, you should be able to resolve the locking issue related to the SAP error message FOT_B2A423.